Goal by Any Other Name

Developing (writing) the goals and objectives for projects and proposals is a difficult task for many grant seekers. Why One reason is the lack of standard definitions, ones on which everyone agrees. At one extreme, goals are lofty statements such as cure world hunger or peace on earth. At the other extreme (where you will find us), goals are concrete, realistic, and measurable. Naturally, people tend to hold that their own definition is the correct one. A person's definition usually derives...

After School Program Dissemination Plan page

We have had coverage for many of our projects before. We have a friendly relationship with one reporter from that station. There are several state education foundations and organizations. Each has a newsletter. We are researching a list of contacts to which we can submit articles. The program will be publicized on our Web site. The State Education Department publicizes our Web site statewide. We will submit articles and information to national clearinghouses such...

After School Program Documentation Plan page

Goal 3 Provide supplemental academic activities supervised homework for 1,200, tutoring for 600 and additional activities for 600 so that all participants complete homework and participants grades rise one letter grade. Documentation for Goal 3 will include Schedules and rosters of students. Volunteer schedules and assignments. Teacher questionnaire about homework. Pre-project grades and grade tracking throughout project. Tutor schedules and student assignments. List of additional supplemental...

After School Program Evaluation Plan page

Determine the effectiveness of the IAP on student achievement 9. Determine the perceptions of staff and participants about the snack 10. Determine the effectiveness of the supervised homework time 11. Determine the effectiveness of the tutoring (one-on-one, two-on-one, and so on) 12. Determine the effectiveness of the language arts supplementary instruction 13. Determine the effectiveness of the mathematics supplementary instruction 14. Determine the effectiveness of the applied learning...

After School Program Executive Summary page

Provide recreational activities such as soccer and chess. 4. Provide social and health activities such as anger management and drug and alcohol prevention. 5. Provide parental involvement activities. Participants will be served a nutritious, after school snack, and transportation home will be provided. Supplemental academic instruction will be provided by teachers certified in various subjects. Applied learning, recreational, and social and health activities will be provided by specialists such...

After School Program Management Plan

The After School Program (program) will be supervised directly by the superintendent. The Program is considered a critical element in the district's efforts to provide a quality education for our students. Following is the program's organization chart. Our district has a sizeable Title I program due to the large number of low income families in our community. Our Title I program has never had an audit or evaluation exception. In addition, our district was awarded a Kellogg Foundation grant to...

After School Program Problem Statement

Sunnyvale School District faces problems similar to many rural school districts across the nation. In summary, the problems are low academic achievement, high dropout rate (low graduation rate), low self-esteem, increasing incidents of violence, increasing use of alcohol, tobacco, and other drugs, few chances for organized recreation, and insufficient positive parental involvement in education. On the state-mandated Academic Achievement Assessment (AAA) in both language arts and mathematics,...

After School Program Project Description page

The program will not operate on days that schools are closed due to inclement weather (snow days) but will operate on days designated as snow make-up days. The normal hours of operation of the program are from 3 00 to 7 30 p.m. Student activities run from the end of the school day (approximately 3 00 p.m.) until 6 00 p.m. Adult activities are scheduled from 5 30 to 7 30 p.m. The one exception to the normal schedule is that the program is open from 7 00 a.m. until 7...

After School Program Appendix

One Academy Lane Sunnyvale, Mississippi 39200 Office of Elementary and Secondary Education REF September 1, 2004 After School Grant Program Competition It is with enthusiasm that I commit to the After School Program for Sunnyvale School District. We need this program in order to be able to provide a chance for our children. Otherwise, our children will return to the cycle of poverty and lack of productivity they were born to. I have personally committed that while the grant program is in...

After School Program Appendix page

One Academy Lane Sunnyvale, Mississippi 39200 Office of Elementary and Secondary Education REF September 1, 2004 After School Grant Program Competition The Sunnyvale District School Board is committed to the After School Program. In fact, it will solve a problem we have recognized for years. Our children go home mostly to empty houses they get in trouble. Our crime rates and substance abuse rates are high. We have agreed with Dr. Doe, the Superintendent, that we will lobby City and County...

After School Program Bibliography

John Wiley & Sons, March 2001. Cox, Michael. Criminalization of Our Children. Parents Digest, November 2000. Martin, Wallace. The Danger for Our Children. Brookings Institute Study, December 2000. Selby, Margaret, ed. County Statistics. Research Group, State Development Board, June 2000. Tilly, Susan, and Albert Williams. Latch Key Kids. National Education Association, May 2001.

After School Program Budget Justification

Personnel (grant Salary range in our location for a person with the required education and experience is 42,000 to 52,000 Assistant project director 32,000 Salary range in our location for a person with the required education and experience is 30,000 to 38,000 Administrative assistant 24,000 Salary range in our location for a person with the required education and experience is 22,000 to 28,000 Site directors 5 35,000 175,000 Salary range in our location for a person with the required education...

After School Program Budget Justification page

Applicant matching Bus drivers 5 5,160 25,800 (one for each school site established district rate) (one for each school site established district rate) Maintenance 5 4,300 21,500 (one for each school site established district rate) Personnel total (applicant matching funds) 94,600 1. Partner matching Partner 1 one person 50 involvement with 60,000 salary 30,000 Partner 2 one person 50 involvement with 55,000 salary 27,500 Partner 3 one person 50 involvement with 48,000 salary 24,000 Partner 4...

After School Program Continuation Plan

The After School Program is a key part of our plans for the future of the Sunnyvale School District. The superintendent is personally supervising the program and the school board is keenly interested. Our students are mostly from poverty situations where parents have not had good experiences with school and basically are uneducated themselves. Our parents are the working poor. They work in shifts, and most of our children are latch-key kids. When the children go home to houses with no adult...

After School Program Cover Letter

One Academy Lane Sunnyvale, Mississippi 39200 Sarah Smith, Ph.D., Director After School Grant Program Office of Elementary and Secondary Education U.S. Department of Education Washington, D.C. 20500 REF September 1, 2004 After School Grant Program Competition Sunnyvale School District serves 12,000 students from a rural, largely farming area in north central Mississippi. Our five middle schools serve 4,000 students, 1,200 of which we propose to serve with our After School Program. We propose to...

After School Program Cover Letter page

We appreciate this opportunity to compete to be among the growing number of schools nationwide providing a quality after school alternative for the youth of their communities. For the answers to any questions you may have, please contact Jane Jones voice 999-555-1111, fax 999-555-2222, or e-mail jjones ssd.k12.ms.us. Enclosures Proposal, 1 original with original signatures Proposal, 6 copies

After School Program Documentation Plan

Goal 1 Develop necessary infrastructure including facilities, staff, volunteers and contractors to accommodate 1,200 students at 5 sites. Documentation for Goal 1 will include Staff qualifications and hiring records. Plans for facilities use and renovation. Advertising for volunteers. Screening process and procedures for volunteers. Contractor plans and agreements. Staff and volunteer operations manuals. Supervisory observation reports. Goal 2 Train program personnel in classroom, online and...

After School Program Executive Summary

Jane Jones (voice 999-555-1111, fax 999-555-2222, or e-mail jjones ssd.k12.ms.us) Sunnyvale School District One Academy Lane Sunnyvale, Mississippi 39200 The mission of the After School Program for middle school students is to improve academic performance, reduce the incidence of behavioral problems, increase recreational and social opportunities, and promote positive parental involvement. Sunnyvale school district faces problems similar to many rural school districts across the nation. In...

After School Program Project Description

The mission of the After School Program for Middle School students is to improve academic performance, reduce the incidence of behavioral problems, increase recreational and social opportunities, and promote positive parental involvement. The program is for middle school students and will run at the five middle schools and have a maximum of 1,200 total participants. The after school program can be described fully by using nine topics 3. Supplemental academic activities 6. Social health services...

After School Program Project Summary word limit

The After School Program for middle school students has five main components. 1. Improve academic performance with supervised homework completion, tutoring, and supplemental academic instruction. 2. Provide applied learning activities such as cooking and carpentry. 3. Provide recreational activities such as soccer and chess. 4. Provide social health activities such as anger management and drug and alcohol prevention. 5. Provide parental involvement activities. Participants will be served a...

After School Program Table of Contents

ED Form 424 Application for Federal Education Assistance Standard Form 424B Assurances, Nonconstruction Programs . . . ED80-0013 Certifications Regarding Lobbying Debarment, Suspension, and Other Responsibility Matters and Drug-Free Workplace Requirements ED80-0014 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower-Tier Covered Transactions Standard Form LLL Disclosure of Lobbying Activities Executive Summary Project Summary Problem Statement Goals and...

After School Program Timeline page

Hire site directors and snack coordinators Goal 3 Provide Supplemental Academic Activities Obj 2 Develop academic activity plans Obj 5 Language arts supplementation Goal 4 Provide Applied Learning Activities Obj 1 Schedule applied learning sessions Obj 2 Hold applied learning sessions Obj 3 Recruit applied learning providers Goal 5 Provide Recreational Activities Goal 6 Provide Social Health Services Activities Goal 7 Provide Parental Involvement Activities Obj 3 Determine measurement...

Alcohol and Drug Abuse Program Bibliography

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION Marino, Anthony. Substance Abuse Intervention Techniques. National Institutes of Health, July 2001. Robertson, John. Setting Up a Substance Abuse Program. John Wiley & Sons, January 2001. Stevenson, Michael, ed. The Substance Abuse Problem Our Nation Faces. National Health Organization, March 1998. Stuart, Aileen. Educating the Population About Substance Abuse. National Committee on Substance Abuse, November 1999. Walters, Robert, ed. County...

Alcohol and Drug Abuse Program Budget Justification

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION 1. Personnel (grant Director of performance art 32,000 Administrative assistant 22,000 1. Personnel (matching Assistant project director 36,000 2. Fringe (grant Fringe is 18.75 of grant request personnel costs ( 86,000) 2. Fringe (matching Fringe is 18.75 of matching funds personnel costs ( 116,000) Multiline telephone system for hotline 12,000 Cell phones radios pagers for crisis teams 4,000 Two computers with peripherals for hotline and crisis...

Alcohol and Drug Abuse Program Budget Justification page

Consultants for educational outreach training Consultants for hotline and crisis team training Telephone, wireless, and pager service Total direct costs (grant request) Total direct cost is the sum of grant request line items 1 through 7. Total direct costs (matching funds) Total direct cost is the sum of matching funds line items 1 through 7. Indirect costs (grant request) Indirect cost is the indirect cost rate times the total Indirect costs (matching funds) Indirect cost is the indirect cost...

Alcohol and Drug Abuse Program Cover Letter page

The Commission receives funding from state, city, and federal sources for its regular programs and activities. The proposed project combines expansion of existing work (outreach), a new communication effort (hot line), and a cutting edge effort to get the message out (performance art). On behalf of the commission and its partners, thank you for the help you have provided to us during the application development process. Even if we are not awarded a grant, we have benefited greatly from...

Alcohol and Drug Abuse Program Documentation Plan page

Goal 3 Provide comprehensive support and intervention services through a hotline and 24-hour crisis team with the result that drug overdoses decrease and alcohol related crimes decrease. All Goal 3 documents will be kept in the office of the outreach director. The following documents will be available. Print, advertising, public relations materials. Operations and procedures manuals. Minutes of meetings with community leaders and neighborhood volunteers. Minutes of planning sessions. Media...

Alcohol and Drug Abuse Program Evaluation Plan

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION The evaluation will be approached from both the outside and the inside. We have contracted with an outside evaluation team from the mental health department of our state-supported medical university. This team will be tasked with the summative evaluation, including a longitudinal study to measure the ongoing effectiveness of the three main efforts of the project educational outreach, hotline and crisis teams, and performance art. An internal...

Alcohol and Drug Abuse Program Evaluation Plan page

We want to know if the training for volunteers and school staff is perceived to be sufficient, effective, and worthwhile. We want to know if the curricula are effective, worthwhile, and relevant. A data collection tool will be developed for administration at the beginning of the project and yearly thereafter. Finally, we want to compile the lessons learned by asking volunteers, school staff, and students for their verbal impressions of the program. It is the responsibility of the...

Alcohol and Drug Abuse Program Job Description and Personnel Bios page

Current Position Private Practice Psychologist Project Position Director Community ATOD Prevention Project In Dr. Brandon's private practice, she has specialized in working with alcoholics and drug abusers. She has a vast amount of experience in this community with substance abuse problems. She has worked with the community hospital and other community service organizations to meet her patients' additional needs. She regularly does presentations in the schools on the medical and emotional...

Alcohol and Drug Abuse Program Management Plan

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION The Project will be located within the area ATOD Commission. The executive director of the ATOD Commission will personally supervise the project with the assistance and guidance of the ATOD Advisory Board. The project director reports and is evaluated by the executive director of the ATOD Council. The hotline manager, outreach coordinator and performance arts director will all report to the project director. An organizational chart follows. The...

Alcohol and Drug Abuse Program Project Description page

Curriculum, (3) training the volunteers to use the outreach curriculum, and (4) implementing and managing the outreach program in the schools. As part of our state's youth drug prevention efforts, class time for drug prevention activities is mandated by state regulation. In addition, the school district receives state funds allocated for drug prevention. In an agreement reached between the school district and the ATOD commission, a team of outreach volunteers will work in each school in...

Alcohol and Drug Abuse Program Table of Contents

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION Executive Summary Project Problem Statement Project Description Goals and Budget Continuation Plan Evaluation Plan Documentation Plan Dissemination Plan Management Plan Timeline Bibliography Appendix A Board of Advisors Appendix B Letter of Support Appendix C Key Personnel Biosketches

Alcohol and Drug Abuse Project Appendix page

BOX 1234, RIVER CITY, ANYSTATE 12345, 234-956-2456 Have you ever had a drink of beer, liquor, or wine Have you ever used any other type of illegal drug Have you ever had a drink of beer, liquor, or wine Have you ever used any other type of illegal drug Have you ever had a drink of beer, liquor, or wine Have you ever used any other type of illegal drug Have you ever had a drink of beer, liquor, or wine Have you ever used any other type of illegal drug

Alcohol and Drug Abuse Project Appendix

BOX 1234, RIVER CITY, ANYSTATE 12345, 234-956-2456 Department of Health and Human Services 234 State Street Suite 567 Washington, D.C. 20202 Re Support for the Drug Prevention Project Dear Mrs. Martin Our schools are facing a serious problem with substance abuse. We have some children who have experimented with drugs at the age of eight. In an anonymous survey of students, over 40 of our high school students have at least tried some drug. Last year 25 students were arrested for drug...

At a Glance

The funder must have as complete a description as possible to choose from among the proposals received. Funders don't just fund good ideas. They fund well-thought out, workable projects. It is critical that the description clearly shows what you intend to do in the project, what resources your organization will contribute, and what role the funder is asked to play. No jargon you do not know if readers will know your jargon, and it is imperative that the description is clear to readers. 1...

Budget Assistance

We have written an entire book on budgets. It is the Grant Seeker's Budget Toolkit.2 The book describes how to cost out a project step-by-step. There is a detailed analysis of every part of a budget with examples. In addition, there is a CD included with spreadsheets to use for every part of the budget process, and worksheets for project budget development. This book cannot go into detailed specifics of the budget, as the Budget Toolkit does. If you still have questions, we suggest that you...

Chapter Cover Letter

What Else Is It Called When Is It Used Why Is It Used Key Concepts Examples of Cover Letters for Four Projects 8 Checklist Table of Contents 22 Examples of Tables of Contents for Four Projects 24 Summary of Problem Statement and Project Synopsis 31 Checklist Executive Summary 33 Examples of Executive Summaries of Four Projects 34 Use Goals to Describe the Project 44 Examples of Project Summaries for Four Projects 48 The Problem Is the Basis for Your Project 54 The Problem Is Your Connection...

Checklist Appendix

Number all appendix pages consecutively. Key personnel bio sketches. Letters of support (commitment). Consultant and service contracts. Partner collaborative agreements. Survey instruments and compiled results. Focus group guidelines and compilation of results. Equipment technical specification sheets. Project advisory board member list. Organization's audited budget. Organization's board of directors. 1 Remember that a grant maker's directions (instructions...

Checklist Budget Justification

Major components of each line item total. Building blocks of each major component. Are salaries in line with local wage scales Show multiple factors ( sessions x people x material cost total material cost). Show as much detail as possible. Show which goals and objectives depend on major cost items. Any out of line amounts explained fully. Real amounts, no rounding to thousands.

Checklist Budget Summary

Create computer version of budget form. Complete the budget justification (narrative) section first. The phrase matching funds means in-kind contributions. The phrase cash match means money in the bank. Personnel costs Allowed Restrictions Fringe rate within allowable range Fringe personnel cost x fringe rate. Equipment Allowed Restrictions Materials and supplies Allowed Restrictions Contractual services Allowed Restrictions Capital expenses Allowed Restrictions...

Checklist Cover Letter

First paragraph introducing the organization, community, and target population. Paragraph about the project including two key hot buttons. Paragraph explaining the purpose for submitting proposal. Final paragraph expressing thanks and providing contact information. Correspondent is the highest ranking person possible in the organization. Signed by a human with blue ink. Prepared by line.

Checklist Dissemination Plan

Local presentations at community meetings. State presentations at conferences, conventions, and meetings. National presentations at conferences, conventions, and meetings. Local publishing in newspapers and newsletters (articles and reports). State publishing in state magazines and journals (articles and reports). National publishing in magazines, journals, and clearinghouses (articles and reports). Television local cable access channel. Video presentation tape, DVD, or online. Informational...

Checklist Evaluation Plan

2 Remember that a grant maker's directions (instructions guidelines) take precedence over any and all other considerations. You must absolutely, positively follow the grant maker's directions exactly, precisely, and painstakingly. What do stakeholders need (want) to know What data needs to be collected How will the data be collected or gathered Do the collection tools exist or need to be developed When will the data be collected How will the data be analyzed Are both formative and summative...

Connect to Goals and Objectives

Almost all funders will require measurable goals and objectives with clear outcomes or results. Those that don't require measurability yet, will soon. We break goals and objectives into component parts, as we have discussed in the mission, goals, and objectives section in Chapter 6. This insures that we include all of the elements that the funder is interested in and guarantees that we have measurability. We may write the goal or objective in sentence form, or we may include the chart. We...

Construction or Renovation

You would put the actual costs for materials used in construction or renovation and architectural or contractor costs under the contractual services line item. Examples follow. Concrete for the basketball courts is figured at 300 yards at 20 per yard for a total of 600. Total cost of wood for the playground equipment will be 550. Showers will be installed for the women's swim team dressing room. There are five showers at a cost of 350 each for a total of 1,750.

Dissemination Plan page

Association will be interested in articles, both on the Web site and in newsletters, as well as a probable presentation at a regional or national convention. The National Fire Protection Association is already interested in our project because of a contact with the state fire marshal. There is an online newspaper and a hard copy newsletter published by the NFPA. The regional Fire Chiefs Association is also already interested in our project and if we are funded, they have requested a...

Examples

First, from the Charles Stewart Mott Foundation.3 Specific Program Guidelines Pathways Out of Poverty The Pathways Out of Poverty program suggests that in many cases it may be preferable to submit a letter of inquiry in lieu of a full proposal. Such letters should describe the purposes, objectives, general methodology and total costs of the project. This allows the team to determine the relevance of the project and whether a full proposal is desired. The...

Examples of Bibliographies for Four Projects

The following four examples (18.1 to 18.4) are examples of bibliographies for each of the organizations profiled in this book. The elements highlighted within this chapter are illustrated in each example. 2 Remember that a grant maker's directions (instructions guidelines) take precedence over any and all other considerations. You must absolutely, positively follow the grant maker's directions exactly, precisely, and painstakingly.

Exhibit Generic Budget Form

Some grant makers, usually foundations, have applicants use their own budget format. For those occasions, we have included an example of a generic budget form in Exhibit 15.1. Note that you may not need all the columns we have included. It will depend on what information the grant maker requires. Line Items 1 through 8 are direct costs. Line items come in two types expense categories and functional. Functional line items describe a specific type of expense, such as travel, printing, or the...

Expected Results

Write a summary of the results expected from your project. Look at the information on missions, goals, and objectives in Chapter 6 and on evaluation plans in Chapter 10 for a thorough discussion of outcomes and results. Provide an overall statement of the expected outcome of your project mission. Write one sentence that states the outcome of each goal. The following is an example. Our ultimate mission is to eliminate drugs from our middle and high schools. We intend to do this through a...

External Evaluation Team

If the funding is sizeable, most federal funders require an external evaluation team. Find out how much the funder expects to see in the budget for evaluation the amount can be a sizeable portion of the budget. Find out also the funder's expectations regarding the role played by the external evaluation team so you can write a description into your evaluation plan. Program coordinators for federal funds are good about answering such questions. Foundations and corporations are just beginning to...

Fire and Rescue Project Documentation Plan

Quad-County Fire and Rescue Association Goal 1 Perform project set-up hire staff, prepare facility and obtain materials so that the project can effectively serve 1,250 participants. Documentation for Goal 1 includes the following records and publications Staff qualifications and interviews. Set up training facility within the mid-county fire station. Set up centralized purchasing office within the Hodges fire station. Review and purchase education materials. Review and purchase training...

Fire and Rescue Project Documentation Plan page

Newspaper and media publications and notices. Neighborhood fire prevention posters, window placards, and brochures. Minutes of neighborhood meetings and rosters. Junior fire marshal (JFM) badges, materials, and training materials. Procedures for junior fire marshal program. Meeting minutes with school officials and rosters. Meeting notices for schools, posters and other publicity notices for schools. Meeting minutes with students and rosters. Training records for students. Meeting and...

Fire and Rescue Project Evaluation Plan

Quad-County Fire and Rescue Association We require an aggressive assessment of the level of accomplishments of this project. Forty-seven community volunteer fire departments have incurred financial obligations based on the belief that the association will improve their community outreach, recruitment, training, and purchasing. We must be able to report to the member departments trustworthy and accurate results of their faith, their commitment, and their monetary contributions. Our evaluation...

Fire and Rescue Project Executive Summary page

Investigations show that over half of the fires could have been prevented with a relatively small investment of time, and generally, almost no expense. The purpose of the Quad-County Fire and Rescue Project is to reduce the incidence of fires and injuries due to fires by increasing community outreach and improving training, recruitment, and purchasing. Community outreach is to be improved through 47 neighborhood fire prevention programs and grade-appropriate junior fire marshal programs in 22...

Fire and Rescue Project Project Description page

And resources at the local departments. The association will provide research, literature procurement or development, training, organization, database management, printing, mailing, and other tasks and activities that local departments lack the personpower or expertise to accomplish. The association will serve three other very important functions centralized recruiting, training, and purchasing. The effort to recruit firefighters is an ongoing struggle for local departments. Generally, people...

Fire and Rescue Project Appendix

10 Hawthorne Street Center City, AnyState 23456 867-654-8761 We enthusiastically support the Fire Marshal portion of the Quad City Fire Prevention Project. We have a large number of low income families in our service area. Most have substandard heating units such as rusty kerosene heaters, fireplaces, wood stoves and oil stoves. During the past winter we had three families whose houses burned to the ground due to the use of dangerous heating devices. In addition, our community has numerous...

Fire and Rescue Project Budget Justification

Quad-County Fire and Rescue Association No grant funds are being requested for personnel and fringe costs. The applicant consortium is covering the salary and fringe costs of project personnel. 65,000 is being requested for the purchase of Equipment. This amount will be used to purchase the hardware and software to establish a computer network among the 47 member departments for the purpose of information flow for community outreach, recruitment, training, and purchasing. 22,000 is being...

Fire and Rescue Project Continuation Plan

Quad-County Fire and Rescue Association The purchasing component, once the equipment and facilities are funded, will operate independently. Our problem with funding this component will be solved by the grant funding. Recruitment processes and procedures will be tested and revised as a result of grant funding. Grant funding will give us the opportunity to work through the best processes for recruitment, as well as training. Funding training materials could be a problem with such limited...

Fire and Rescue Project Dissemination Plan

Quad-County Fire and Rescue Association Locally, with 47 Volunteer Fire Departments involved, it will be no problem to get all newspapers to publish articles about our project. There are twelve newspapers in the communities served. Seven are weekly newspapers and will run extensive articles. Three are newspapers with wide distribution. The others are distributed mainly to the communities in which they are published. There is one regional radio station in our area. That radio station does...

Fire and Rescue Project Executive Summary

Quad-County Fire and Rescue Association Mabel M. O'Leary (voice 999-555-4321, fax 999-555-9876, e-mail Quad-County Fire and Rescue Association 123 Middle Junction Road Central City, AnyState 12345 The mission of the Fire and Rescue Project is to increase community outreach and improve training, recruitment, and purchasing. Volunteer firefighters are our communities' first line of defense against fires, medical emergencies, chemical, biological, and terrorist threats, hazardous materials...

Fire and Rescue Project Problem Statement

Quad-County Fire and Rescue Association Three quarters (75 ) of the firefighters in the United States are volunteers. These volunteer firefighters protect 43 of the nation's population. Of the approximately 31,500 fire departments in the country, 89 are all, or mostly, volunteer. In many communities across the country, volunteer firefighters are the first line of defense against fires, medical emergencies, chemical, biological, and terrorist threats, hazardous materials incidents, and trench...

Fire and Rescue Project Project Summary word limit

Quad-County Fire and Rescue Association The purpose of the Quad-County Fire and Rescue Project is to reduce the incidence of fires and injuries due to fires by increasing community outreach and improving training, recruitment, and purchasing. Community outreach is to be improved through 47 neighborhood fire prevention programs and grade-appropriate junior fire marshal programs in 22 schools. Training, recruitment, and purchasing is to be improved by centralizing the activities of 47 volunteer...

Fire and Rescue Project Table of Contents

Quad-County Fire and Rescue Association Executive Project Summary Problem Project Goals and Objectives Budget Budget Justification Continuation Plan Evaluation Documentation Plan Dissemination Management Appendix A Board of Advisors Appendix B Letter of Support Appendix C Key Personnel Biosketches

For the After School Program

How will it happen (Method Strategy) Prepare facilities, hire staff, and recruit volunteers and contractors. Facilities for 1,200 1 project director, 5 site directors, 5 assistant site directors, 25 teacchers, 5 snack, coordinators, 150 tutors, 25 contractors. Sufficient facilities and qualified staff. How will it happen (Method Strategy) Begin project month two and ongoing thereafter. Train all staff volunteers, and contractors (see Goal 1). Staff sufficiently trained to effectively handle all...

Formatting Issues

Make the letter one page only, keeping it as brief as possible. The letter should be printed on original letterhead. The type should be a 12-point text font, and the margins should be generous, which means at least one inch. We suggest you not fully justify your text (straight margins on both left and right). Use left justification and leave the right margin ragged (rag right). There should be a reference line between the inside address and salutation that clearly identifies the grant program...

Formatting the Budget

Generally, grant makers provide applicants with a budget form. All that is necessary is to fill in the blanks. Over the years, we have worked with hundreds of budget forms. At first glance, it can seem as though there is a tremendous variety, but looking with care will show that layout and formatting aside, there simply cannot be that much difference among budget forms. There are only so many ways to categorize the expenses of a project. But, however one decides to group the expenses, the...

Fringe Benefits

Fringe benefits include FICA, SUTA, FUTA, worker's compensation insurance, health insurance, and retirement benefits. Fringe benefits are usually expressed as a percentage of salary. If you do not know what the fringe benefits for your staff are, the person who processes payroll does. The following are several examples. A project coordinator will be hired at the rate of 57,000 annually. Our fringe benefits are 19.23 of salary. The total fringe benefit for this position is 10,961.10. Two...

From the Mac Arthur Foundation

The one-page summary should provide Information regarding who will carry out the work Name of your organization (and acronym if commonly used) Name of parent organization, if any Name of chief executive officer or person holding similar position Organization's address (and courier address if different) Organization's phone number, fax number, and e-mail address, if any Name and title of the principal contact person, if different from the above Address (and courier address if different), phone...

Funding Request

State the overall budget for the project, then state the amount of your request. A funder will not fund every dollar for a project because the funder wants to see an investment by the submitting organization. The funder also wants to see either an in-kind or real dollar investment by the partners. For a further discussion of in-kind, see the discussion of budget in Chapter 15. The following is an example. Our total project budget is 325,760. Our request from ABC Foundation is for 152,750 of...

Goals and Objectives for the Alcohol and Drug Abuse Program

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION How will it happen (Method Strategy) Reachyoung people with antisubstance abuse message. Develop during project months 2-3, implement in project month 4. Reach 8,000 students in grades K-12. Student knowledge of substance abuse increases student ATOD use decreases.

Goals and Objectives for the Fire and Rescue Project

Quad-County Fire and Rescue Association How will it happen (Method Strategy) Hire staff, prepare facility, obtain materials. Develop facilities and personnel to accomplish other goals and objectives for 1,250 participants. Facilities and personnel able to effectively accomplish other goals and objectives. How will it happen (Method Strategy) Neighborhood fire prevention program and junior fire marshal program in schools. Begin in project month three and ongoing thereafter. 47 community outreach...

Goals and Objectives for the Senior Citizen Wellness Center

How will it happen (Method Strategy) Hire staff, recruit volunteers, train personnel, obtain materials. Facilities and personnel to accomplish other goals and objectives for 1,250 participants. Facilities and personnel able to effectively accomplish other goals and objectives. How will it happen (Method Strategy) in partnership with hospital, public health, and ATOD commission. Develop during project months 2-4, implement in project month 5. Improve health and wellness of participants as...

How to Write a Grant Proposal

This text is printed on acid-free paper. Copyright 2003 by Cheryl Carter New and James Aaron Quick. All rights reserved. Published by John Wiley & Sons, Inc., Hoboken, New Jersey. Published simultaneously in Canada. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Section 107 or 108 of the 1976 United States Copyright Act,...

Indirect Costs

Indirect costs are costs that are difficult, or impossible, to assign to a specific cost center. Let's say, for example, that you will use grant funds to hire a project director. The project director's wages and fringe are a direct cost, because you know exactly the cost center to which the expense should be assigned in this case, your grant project. When the project director reports for work, your organization will provide a desk, a chair, lighting, a trash can, a toilet that flushes, pens,...

Introduction

To date, we have written three books about how to be successful in acquiring grants. This is our fourth book. One would think we would have exhausted the subject by now. On the contrary, the subject of grant acquisition is such a complex subject that we have more books yet to write. There are so many different types of grants with so many different facets that one can spend a lifetime studying all the possibilities. Most people think of two things when they think of grants either scholarships...

Items Included in Budgets

Personnel wages for project personnel at their annual salary times their percentage involvement in the project, or at their hourly rate times the number of hours dedicated to the project. Fringe includes FICA, SUTA, FUTA, worker's compensation insurance, health insurance, retirement benefits, and any other cash costs incurred by an employer because of a person's employment usually expressed as a percentage of wages. Travel lodging, mileage, airline tickets, meals, taxi, shuttle, and lease...

Items to Include

The appendix is one of the most misused sections of a proposal. Proposal writers seem to think that the thicker the proposal the better, when the opposite is true. The name of the game is to be concise and clear. In fact, readers have very little time with each proposal, and you risk irritating them with extraneous and superfluous material. It is important to think and rethink your inclusions in the appendix. As we said, when in doubt leave it out. Some items that belong in an appendix are as...

Job Description and Personnel Bios

Quad-County Fire and Rescue Association Current Position Coordinator of Emergency Medical Services Project Position Consortium Director Fire and Rescue Project Mr. Swift has experience in working with police, fire, and emergency medical service organizations. He has the respect of leaders in the community. He is a volunteer fireman in his community and has received training at the state fire fighters school. He was born in our community and has been active in community events for 20 years. He...

Job Description and Personnel Bios page

Doctorate in Public Administration, Northwestern University, 1987 Graduate of Chamber of Commerce Leadership Development Program, 1993 Current Position Coordinator of Family Services, Department of Health and Human Services, AnyTown Project Position Single Point of Entry Coordinator, Senior Citizen Center Mrs. Foote has contacts with all the service providers in the area because of her current position. She coordinates a department that serves four communities and over 35,000 cases annually....

Key Concepts

Be realistic for your project do not overstate or understate. Cost out your project as it is being developed. 1 Mason Cooley (b. 1927), U.S. aphorist. City Aphorisms (New York, 1994). Be thorough if you forget costs, they will be absorbed by your organization. Don't make up figures get real costs. Follow the grant maker's directions if you have questions, ask. Cost out what your organization will spend on the project both in-kind and cash. Cost out what the partners will spend on the project...

Lack of Something Is Not a Problem

The lack of something is not equivalent to the problem. You cannot tell a funder that you lack playground equipment, money for the technology to do research, a symphony orchestra, or a swimming pool therefore, please give money to correct this lack. This is circular reasoning. You have to lay the groundwork to match the funder's interests. Let's see how this could be done with a few examples. Playground equipment The real problem is that children in your community play in the streets because...

Last Words

The most common question about the executive summary is What's the difference between the project summary and the executive summary The answer is simple. The project summary deals exclusively with project activities. The executive summary is a snapshot of all major aspects of the project. The executive summary includes information about the applicant, the problem, and finances topics not covered in a project summary. In fact, a project summary is part of an executive summary, but only part,...

Letters of Support

Letters of support should always go in the appendix. But, what are letters of support Letters of support should come from partners and organizations who are contributing something concrete to the project itself. Anyone can get people to write, These are good people, give them the money letters. We call those letters attaboy and attagirl letters. The funders pay no attention to those letters. However, they do pay attention to letters that indicate real support, either monetarily or in in-kind...

Management Plan page

With his experience coordinating emergency medical services in our community, Mr. Swift has the organizational and supervisory experience needed for consortium director. He has been trained as a volunteer firefighter, serving 12 years. He has experience organizing and managing community-wide efforts and has the respect of community agencies and organizations. He holds a masters degree in public administration. The advisory board will evaluate the project following outcomes of goals and...

Mission Goal and Objective Progression

If your problem is that drug abuse is growing in your high school, then your mission is that there will be no drug abuse in your high school. If your problem is that there are hungry people in Zambia, then your mission is that there is no more hunger in Zambia. If your problem is that there is a rise of careless boating deaths on the Florida coast, your mission is to eliminate careless boating deaths. It is important that every project has a mission. It is the ultimate...

Mission Statement

What is the ultimate mission of your project if everything works out perfectly Are you trying to eliminate drugs from your community Will you increase the quality and length of life for your senior citizens What is the ultimate result A mission is not to build a swimming pool. That is not a valid mission. With regard to the swimming pool, a valid mission might be eliminate youth aggression through productive activity. Or maintain a healthier senior population. The swimming pool is simply a tool...

Mission Statements for All Four Organizations

After School Program Sunnyvale School District The mission of the After School Program for Middle School students is to improve academic performance, reduce the incidence of behavioral problems, increase recreational and social opportunities, and promote positive parental involvement. Senior Citizen Center The Senior Citizen Center The mission of the Senior Citizen Center Project is to enhance health, wellness, and social activity, and to provide a single point of entry into the world of...

Name Rank and Serial Number

Start your key person's biography with the formal name of the person with any certifications after the name. An example is Elizabeth (not Liz) Carlisle Smith, MSW. Next, under the name, list the current job title. If the person is not employed by your organization, list the person's current job title and the organization for which the person works. Third, list the project position for which the person will be hired if the grant is awarded. Be clear title this section Proposed Project Position....

National Dissemination

You might have a project that will attract major media such as a cable news station or a morning show. If so, make a promise to investigate ways of getting the attention of the key persons who might be interested in profiling your project. Most people count on national clearinghouses to carry information about their projects. We discussed clearinghouses earlier in this chapter. The following descriptions are from two clearinghouses. ERIC is the Educational Resources Information Center (ERIC), a...

Organization Chart

If there is not room in the body of the proposal to put your project organization chart, then you can put it in the appendix. Again, refer to it in the body of the proposal. Clearly label a cover page for the organization chart. Examples can be found in Exhibits 17.1, 17.2, and 17.3.

Planning What to Share

It is important to plan what you will share with others who want to replicate the project. Funders cannot fund this effort and will require the grantee to share pertinent information and data. You will need to carefully think through what the materials will look like and publishing costs, so that your organization will not lose money trying to provide documents to those who seek them. Then, tell the funder with whom you are willing to share, and what the costs are for copies of the documents.

Project Year One Major Activities Timeline

Judging from this brief statement, what do you think are Ford's hot buttons Ford wants to see projects that have partners specifically from health, education, community activism groups, and small business. If your project does not combine most of those elements, it has little chance for funding. Let's look at another example from the W. K. Kellogg Foundation under its Youth and Higher Education funding category. The W.K. Kellogg Foundation has a long history of supporting the education and...

Provide an Overview of Fiscal Management

If you have experience with grants management, provide a very brief statement about your experience managing grant funds. As you work with grants, it is important that you are meticulous with the funds. They should be kept separate from your other organization funds, and a paper trail kept on all expenditures. If you have a budget problem, you must contact the funder and get approval for any changes you need to make. Always get approval in writing. It is important to be able to tell potential...

Psychology and Organization

The table of contents (TOC) looks like an easy section, but there is real psychology in setting up a TOC. Why There are several reasons. First of all, funders have very little time to read your document your deathless prose. Yes, it is true reviewers may not read all of your proposal. Moreover, different people may read different parts. If a funder has clearly stated what has to be in a proposal, and an item is left out of the TOC, the funder is likely to assume it is not in your proposal....

Quad County Fire and Rescue Association

123 Middle Junction Road Central City, AnyState 12345 REF September 1, 2004 FRIG Competition Dear Mr. Jones Quad-County Fire and Rescue Association is a cooperative effort of the 47 volunteer fire and rescue departments in Washington, Adams, Jefferson, and Madison counties. The purpose of the association is to pool scarce resources to improve training, recruitment, and community programs and outreach. The purpose of the proposed project is to improve our abilities and capacity in fire...

Sample Table of Contents Charles Stewart Mott Foundation

Project Fit With Foundation Objectives 4 9 Possible Limiting Project Dissemination Follow up and Continuation Plan 17 Evaluation Line Item Summary of Institutional Budget 24 Appendix A Institutional Background 26 Appendix B Qualification of Project Personnel 28 Appendix C Tax Exempt Letter 30 5. Table of Contents. Include a table of contents listing the parts of the narrative in the order of the selection criteria and the page numbers where the parts of the narrative are found. Be sure to...

Sample Timeline

Paragraphs from good letters of support follow. The XYZ Organization will provide recruitment and oversight of volunteers for the project. In addition, we will keep timesheets on all volunteer activity. As executive director for the ABC Agency, I have committed our organization to provide counseling services to parents of the children who are brought before the juvenile court for criminal activity. This service will be done through our community outreach...

Senior Citizen Wellness Center Appendix page

14 SOUTH MAIN STREET ANYTOWN, ANYSTATE 32456 867-233-5454 FAX 867-233-4567 Re Support for the Senior Center Project Our studio will provide free dance lessons once a week for senior citizens at our studio. Once every two months we will sponsor a dinner dance for participants of the Senior Center. Our space and instructors are donated.