Goal by Any Other Name

Developing (writing) the goals and objectives for projects and proposals is a difficult task for many grant seekers. Why One reason is the lack of standard definitions, ones on which everyone agrees. At one extreme, goals are lofty statements such as cure world hunger or peace on earth. At the other extreme (where you will find us), goals are concrete, realistic, and measurable. Naturally, people tend to hold that their own definition is the correct one. A person's definition usually derives...

About Measurability

Measurability strikes fear in the hearts of potential grantees unless they are involved in research grant projects. We have seen people gasp and practically hyperventilate when faced with having to state measurement and results. This is because of a lack of understanding about grants, and the motivation of funders when they award grants. As we have said several times the funder is interested in solving a problem. They want to fund well-developed projects they think might provide at least a...

After School Program Dissemination Plan page

We have had coverage for many of our projects before. We have a friendly relationship with one reporter from that station. There are several state education foundations and organizations. Each has a newsletter. We are researching a list of contacts to which we can submit articles. The program will be publicized on our Web site. The State Education Department publicizes our Web site statewide. We will submit articles and information to national clearinghouses such...

After School Program Documentation Plan page

Goal 3 Provide supplemental academic activities supervised homework for 1,200, tutoring for 600 and additional activities for 600 so that all participants complete homework and participants grades rise one letter grade. Documentation for Goal 3 will include Schedules and rosters of students. Volunteer schedules and assignments. Teacher questionnaire about homework. Pre-project grades and grade tracking throughout project. Tutor schedules and student assignments. List of additional supplemental...

After School Program Evaluation Plan page

Determine the effectiveness of the IAP on student achievement 9. Determine the perceptions of staff and participants about the snack 10. Determine the effectiveness of the supervised homework time 11. Determine the effectiveness of the tutoring (one-on-one, two-on-one, and so on) 12. Determine the effectiveness of the language arts supplementary instruction 13. Determine the effectiveness of the mathematics supplementary instruction 14. Determine the effectiveness of the applied learning...

After School Program Executive Summary page

Provide recreational activities such as soccer and chess. 4. Provide social and health activities such as anger management and drug and alcohol prevention. 5. Provide parental involvement activities. Participants will be served a nutritious, after school snack, and transportation home will be provided. Supplemental academic instruction will be provided by teachers certified in various subjects. Applied learning, recreational, and social and health activities will be provided by specialists such...

After School Program Management Plan

The After School Program (program) will be supervised directly by the superintendent. The Program is considered a critical element in the district's efforts to provide a quality education for our students. Following is the program's organization chart. Our district has a sizeable Title I program due to the large number of low income families in our community. Our Title I program has never had an audit or evaluation exception. In addition, our district was awarded a Kellogg Foundation grant to...

After School Program Problem Statement

Sunnyvale School District faces problems similar to many rural school districts across the nation. In summary, the problems are low academic achievement, high dropout rate (low graduation rate), low self-esteem, increasing incidents of violence, increasing use of alcohol, tobacco, and other drugs, few chances for organized recreation, and insufficient positive parental involvement in education. On the state-mandated Academic Achievement Assessment (AAA) in both language arts and mathematics,...

After School Program Project Description page

The program will not operate on days that schools are closed due to inclement weather (snow days) but will operate on days designated as snow make-up days. The normal hours of operation of the program are from 3 00 to 7 30 p.m. Student activities run from the end of the school day (approximately 3 00 p.m.) until 6 00 p.m. Adult activities are scheduled from 5 30 to 7 30 p.m. The one exception to the normal schedule is that the program is open from 7 00 a.m. until 7...

After School Program Appendix

One Academy Lane Sunnyvale, Mississippi 39200 Office of Elementary and Secondary Education REF September 1, 2004 After School Grant Program Competition It is with enthusiasm that I commit to the After School Program for Sunnyvale School District. We need this program in order to be able to provide a chance for our children. Otherwise, our children will return to the cycle of poverty and lack of productivity they were born to. I have personally committed that while the grant program is in...

After School Program Appendix page

One Academy Lane Sunnyvale, Mississippi 39200 Office of Elementary and Secondary Education REF September 1, 2004 After School Grant Program Competition The Sunnyvale District School Board is committed to the After School Program. In fact, it will solve a problem we have recognized for years. Our children go home mostly to empty houses they get in trouble. Our crime rates and substance abuse rates are high. We have agreed with Dr. Doe, the Superintendent, that we will lobby City and County...

After School Program Bibliography

John Wiley & Sons, March 2001. Cox, Michael. Criminalization of Our Children. Parents Digest, November 2000. Martin, Wallace. The Danger for Our Children. Brookings Institute Study, December 2000. Selby, Margaret, ed. County Statistics. Research Group, State Development Board, June 2000. Tilly, Susan, and Albert Williams. Latch Key Kids. National Education Association, May 2001.

After School Program Budget Justification

Personnel (grant Salary range in our location for a person with the required education and experience is 42,000 to 52,000 Assistant project director 32,000 Salary range in our location for a person with the required education and experience is 30,000 to 38,000 Administrative assistant 24,000 Salary range in our location for a person with the required education and experience is 22,000 to 28,000 Site directors 5 35,000 175,000 Salary range in our location for a person with the required education...

After School Program Budget Justification page

Applicant matching Bus drivers 5 5,160 25,800 (one for each school site established district rate) (one for each school site established district rate) Maintenance 5 4,300 21,500 (one for each school site established district rate) Personnel total (applicant matching funds) 94,600 1. Partner matching Partner 1 one person 50 involvement with 60,000 salary 30,000 Partner 2 one person 50 involvement with 55,000 salary 27,500 Partner 3 one person 50 involvement with 48,000 salary 24,000 Partner 4...

After School Program Continuation Plan

The After School Program is a key part of our plans for the future of the Sunnyvale School District. The superintendent is personally supervising the program and the school board is keenly interested. Our students are mostly from poverty situations where parents have not had good experiences with school and basically are uneducated themselves. Our parents are the working poor. They work in shifts, and most of our children are latch-key kids. When the children go home to houses with no adult...

After School Program Cover Letter

One Academy Lane Sunnyvale, Mississippi 39200 Sarah Smith, Ph.D., Director After School Grant Program Office of Elementary and Secondary Education U.S. Department of Education Washington, D.C. 20500 REF September 1, 2004 After School Grant Program Competition Sunnyvale School District serves 12,000 students from a rural, largely farming area in north central Mississippi. Our five middle schools serve 4,000 students, 1,200 of which we propose to serve with our After School Program. We propose to...

After School Program Cover Letter page

We appreciate this opportunity to compete to be among the growing number of schools nationwide providing a quality after school alternative for the youth of their communities. For the answers to any questions you may have, please contact Jane Jones voice 999-555-1111, fax 999-555-2222, or e-mail jjones ssd.k12.ms.us. Enclosures Proposal, 1 original with original signatures Proposal, 6 copies

After School Program Documentation Plan

Goal 1 Develop necessary infrastructure including facilities, staff, volunteers and contractors to accommodate 1,200 students at 5 sites. Documentation for Goal 1 will include Staff qualifications and hiring records. Plans for facilities use and renovation. Advertising for volunteers. Screening process and procedures for volunteers. Contractor plans and agreements. Staff and volunteer operations manuals. Supervisory observation reports. Goal 2 Train program personnel in classroom, online and...

After School Program Executive Summary

Jane Jones (voice 999-555-1111, fax 999-555-2222, or e-mail jjones ssd.k12.ms.us) Sunnyvale School District One Academy Lane Sunnyvale, Mississippi 39200 The mission of the After School Program for middle school students is to improve academic performance, reduce the incidence of behavioral problems, increase recreational and social opportunities, and promote positive parental involvement. Sunnyvale school district faces problems similar to many rural school districts across the nation. In...

After School Program Project Description

The mission of the After School Program for Middle School students is to improve academic performance, reduce the incidence of behavioral problems, increase recreational and social opportunities, and promote positive parental involvement. The program is for middle school students and will run at the five middle schools and have a maximum of 1,200 total participants. The after school program can be described fully by using nine topics 3. Supplemental academic activities 6. Social health services...

After School Program Project Summary word limit

The After School Program for middle school students has five main components. 1. Improve academic performance with supervised homework completion, tutoring, and supplemental academic instruction. 2. Provide applied learning activities such as cooking and carpentry. 3. Provide recreational activities such as soccer and chess. 4. Provide social health activities such as anger management and drug and alcohol prevention. 5. Provide parental involvement activities. Participants will be served a...

After School Program Table of Contents

ED Form 424 Application for Federal Education Assistance Standard Form 424B Assurances, Nonconstruction Programs . . . ED80-0013 Certifications Regarding Lobbying Debarment, Suspension, and Other Responsibility Matters and Drug-Free Workplace Requirements ED80-0014 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower-Tier Covered Transactions Standard Form LLL Disclosure of Lobbying Activities Executive Summary Project Summary Problem Statement Goals and...

After School Program Timeline page

Hire site directors and snack coordinators Goal 3 Provide Supplemental Academic Activities Obj 2 Develop academic activity plans Obj 5 Language arts supplementation Goal 4 Provide Applied Learning Activities Obj 1 Schedule applied learning sessions Obj 2 Hold applied learning sessions Obj 3 Recruit applied learning providers Goal 5 Provide Recreational Activities Goal 6 Provide Social Health Services Activities Goal 7 Provide Parental Involvement Activities Obj 3 Determine measurement...

Alcohol and Drug Abuse Program Bibliography

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION Marino, Anthony. Substance Abuse Intervention Techniques. National Institutes of Health, July 2001. Robertson, John. Setting Up a Substance Abuse Program. John Wiley & Sons, January 2001. Stevenson, Michael, ed. The Substance Abuse Problem Our Nation Faces. National Health Organization, March 1998. Stuart, Aileen. Educating the Population About Substance Abuse. National Committee on Substance Abuse, November 1999. Walters, Robert, ed. County...

Alcohol and Drug Abuse Program Budget Justification

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION 1. Personnel (grant Director of performance art 32,000 Administrative assistant 22,000 1. Personnel (matching Assistant project director 36,000 2. Fringe (grant Fringe is 18.75 of grant request personnel costs ( 86,000) 2. Fringe (matching Fringe is 18.75 of matching funds personnel costs ( 116,000) Multiline telephone system for hotline 12,000 Cell phones radios pagers for crisis teams 4,000 Two computers with peripherals for hotline and crisis...

Alcohol and Drug Abuse Program Budget Justification page

Consultants for educational outreach training Consultants for hotline and crisis team training Telephone, wireless, and pager service Total direct costs (grant request) Total direct cost is the sum of grant request line items 1 through 7. Total direct costs (matching funds) Total direct cost is the sum of matching funds line items 1 through 7. Indirect costs (grant request) Indirect cost is the indirect cost rate times the total Indirect costs (matching funds) Indirect cost is the indirect cost...

Alcohol and Drug Abuse Program Cover Letter page

The Commission receives funding from state, city, and federal sources for its regular programs and activities. The proposed project combines expansion of existing work (outreach), a new communication effort (hot line), and a cutting edge effort to get the message out (performance art). On behalf of the commission and its partners, thank you for the help you have provided to us during the application development process. Even if we are not awarded a grant, we have benefited greatly from...

Alcohol and Drug Abuse Program Dissemination Plan

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION The performance artists component will raise the visibility of the project locally. Presentations will be made at meetings, in schools, and at public gatherings. This component will also gain media attention from the local radio station, the area television station, and the newspaper. The school district has agreed to send flyers to all the parents and post information on their Web site. In addition, they will attempt to get an article in the...

Alcohol and Drug Abuse Program Documentation Plan

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION Goal 1 Perform project set-up activities staff hiring, volunteer recruitment, training, obtain materials to support 1,250 participants. All Goal 1 documents will be kept in the office of the project director. The following documents will be available. All staff hiring records and personnel manuals. Volunteer recruitment records, screening procedures, lists of volunteers. Training materials, training contracts, rosters, evaluations, test results....

Alcohol and Drug Abuse Program Documentation Plan page

Goal 3 Provide comprehensive support and intervention services through a hotline and 24-hour crisis team with the result that drug overdoses decrease and alcohol related crimes decrease. All Goal 3 documents will be kept in the office of the outreach director. The following documents will be available. Print, advertising, public relations materials. Operations and procedures manuals. Minutes of meetings with community leaders and neighborhood volunteers. Minutes of planning sessions. Media...

Alcohol and Drug Abuse Program Evaluation Plan

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION The evaluation will be approached from both the outside and the inside. We have contracted with an outside evaluation team from the mental health department of our state-supported medical university. This team will be tasked with the summative evaluation, including a longitudinal study to measure the ongoing effectiveness of the three main efforts of the project educational outreach, hotline and crisis teams, and performance art. An internal...

Alcohol and Drug Abuse Program Evaluation Plan page

We want to know if the training for volunteers and school staff is perceived to be sufficient, effective, and worthwhile. We want to know if the curricula are effective, worthwhile, and relevant. A data collection tool will be developed for administration at the beginning of the project and yearly thereafter. Finally, we want to compile the lessons learned by asking volunteers, school staff, and students for their verbal impressions of the program. It is the responsibility of the...

Alcohol and Drug Abuse Program Executive Summary

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION ATOD (Alcohol, Tobacco, and Other Drugs) Prevention Project Contact Person Sue Smithson (voice 999-555-8888, fax 999-555-7777, e-mail ssmithson email.com) Inner City Alcohol and Drug Prevention Commission The mission of the ATOD Prevention Project is to reduce ATOD abuse among school students, provide intervention services, and effectively take the ATOD prevention message to the community. ATOD use among school-aged youth is increasing. Our...

Alcohol and Drug Abuse Program Executive Summary page

Intervention services will be enhanced with a 24-hour hotline and 24-7 crisis teams. Trained hotline operators and crisis team members will apply experience-proven intervention techniques to solve problems. Performance art will be used to dramatically and effectively publicize the substance abuse prevention message to the community. A troupe of performance artists will perform publicly throughout the community to dramatize the anti-substance abuse message. We expect that our project will...

Alcohol and Drug Abuse Program Job Description and Personnel Bios

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION Current Position Coordinator of Outreach, Department of Health and Human Services Project Position Outreach Coordinator Community ATOD Prevention Project Ms. Merrell has coordinated outreach services in our community for twelve years. In her capacity with the Department of Health and Human Services (DHHS), she has developed contacts with leaders in organizations throughout the county. Her department at DHHS was in the top 5 of state departments...

Alcohol and Drug Abuse Program Job Description and Personnel Bios page

Current Position Private Practice Psychologist Project Position Director Community ATOD Prevention Project In Dr. Brandon's private practice, she has specialized in working with alcoholics and drug abusers. She has a vast amount of experience in this community with substance abuse problems. She has worked with the community hospital and other community service organizations to meet her patients' additional needs. She regularly does presentations in the schools on the medical and emotional...

Alcohol and Drug Abuse Program Management Plan

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION The Project will be located within the area ATOD Commission. The executive director of the ATOD Commission will personally supervise the project with the assistance and guidance of the ATOD Advisory Board. The project director reports and is evaluated by the executive director of the ATOD Council. The hotline manager, outreach coordinator and performance arts director will all report to the project director. An organizational chart follows. The...

Alcohol and Drug Abuse Program Project Description page

Curriculum, (3) training the volunteers to use the outreach curriculum, and (4) implementing and managing the outreach program in the schools. As part of our state's youth drug prevention efforts, class time for drug prevention activities is mandated by state regulation. In addition, the school district receives state funds allocated for drug prevention. In an agreement reached between the school district and the ATOD commission, a team of outreach volunteers will work in each school in...

Alcohol and Drug Abuse Program Project Summary word limit

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION The purpose of the Community ATOD Prevention Project is to reduce ATOD abuse among school students, provide enhanced intervention services, and effectively take the ATOD prevention message to the community. Substance abuse by children will be addressed through an educational outreach into the community's schools. The ATOD Commission and the school district have partnered for a vigorous and ongoing in-school effort. Intervention services will be...

Alcohol and Drug Abuse Program Table of Contents

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION Executive Summary Project Problem Statement Project Description Goals and Budget Continuation Plan Evaluation Plan Documentation Plan Dissemination Plan Management Plan Timeline Bibliography Appendix A Board of Advisors Appendix B Letter of Support Appendix C Key Personnel Biosketches

Alcohol and Drug Abuse Project Appendix page

BOX 1234, RIVER CITY, ANYSTATE 12345, 234-956-2456 Have you ever had a drink of beer, liquor, or wine Have you ever used any other type of illegal drug Have you ever had a drink of beer, liquor, or wine Have you ever used any other type of illegal drug Have you ever had a drink of beer, liquor, or wine Have you ever used any other type of illegal drug Have you ever had a drink of beer, liquor, or wine Have you ever used any other type of illegal drug

Alcohol and Drug Abuse Project Appendix

BOX 1234, RIVER CITY, ANYSTATE 12345, 234-956-2456 Department of Health and Human Services 234 State Street Suite 567 Washington, D.C. 20202 Re Support for the Drug Prevention Project Dear Mrs. Martin Our schools are facing a serious problem with substance abuse. We have some children who have experimented with drugs at the age of eight. In an anonymous survey of students, over 40 of our high school students have at least tried some drug. Last year 25 students were arrested for drug...

At a Glance

The funder must have as complete a description as possible to choose from among the proposals received. Funders don't just fund good ideas. They fund well-thought out, workable projects. It is critical that the description clearly shows what you intend to do in the project, what resources your organization will contribute, and what role the funder is asked to play. No jargon you do not know if readers will know your jargon, and it is imperative that the description is clear to readers. 1...

Budget Assistance

We have written an entire book on budgets. It is the Grant Seeker's Budget Toolkit.2 The book describes how to cost out a project step-by-step. There is a detailed analysis of every part of a budget with examples. In addition, there is a CD included with spreadsheets to use for every part of the budget process, and worksheets for project budget development. This book cannot go into detailed specifics of the budget, as the Budget Toolkit does. If you still have questions, we suggest that you...

Chapter Cover Letter

What Else Is It Called When Is It Used Why Is It Used Key Concepts Examples of Cover Letters for Four Projects 8 Checklist Table of Contents 22 Examples of Tables of Contents for Four Projects 24 Summary of Problem Statement and Project Synopsis 31 Checklist Executive Summary 33 Examples of Executive Summaries of Four Projects 34 Use Goals to Describe the Project 44 Examples of Project Summaries for Four Projects 48 The Problem Is the Basis for Your Project 54 The Problem Is Your Connection...

Checklist Appendix

Number all appendix pages consecutively. Key personnel bio sketches. Letters of support (commitment). Consultant and service contracts. Partner collaborative agreements. Survey instruments and compiled results. Focus group guidelines and compilation of results. Equipment technical specification sheets. Project advisory board member list. Organization's audited budget. Organization's board of directors. 1 Remember that a grant maker's directions (instructions...

Checklist Budget Justification

Major components of each line item total. Building blocks of each major component. Are salaries in line with local wage scales Show multiple factors ( sessions x people x material cost total material cost). Show as much detail as possible. Show which goals and objectives depend on major cost items. Any out of line amounts explained fully. Real amounts, no rounding to thousands.

Checklist Budget Summary

Create computer version of budget form. Complete the budget justification (narrative) section first. The phrase matching funds means in-kind contributions. The phrase cash match means money in the bank. Personnel costs Allowed Restrictions Fringe rate within allowable range Fringe personnel cost x fringe rate. Equipment Allowed Restrictions Materials and supplies Allowed Restrictions Contractual services Allowed Restrictions Capital expenses Allowed Restrictions...

Checklist Continuation Plan

Commitments from applicant organization's leadership (board of directors). Commitments from community stakeholders. Project structured so continuation cost is low (no grant-paid staff). 3 Remember that a grant maker's directions (instructions guidelines) take precedence over any and all other considerations. You must absolutely, positively follow the grant maker's directions exactly, precisely, and painstakingly. Train-the-trainer professional development model (trainers clone themselves)....

Checklist Cover Letter

First paragraph introducing the organization, community, and target population. Paragraph about the project including two key hot buttons. Paragraph explaining the purpose for submitting proposal. Final paragraph expressing thanks and providing contact information. Correspondent is the highest ranking person possible in the organization. Signed by a human with blue ink. Prepared by line.

Checklist Dissemination Plan

Local presentations at community meetings. State presentations at conferences, conventions, and meetings. National presentations at conferences, conventions, and meetings. Local publishing in newspapers and newsletters (articles and reports). State publishing in state magazines and journals (articles and reports). National publishing in magazines, journals, and clearinghouses (articles and reports). Television local cable access channel. Video presentation tape, DVD, or online. Informational...

Checklist Evaluation Plan

2 Remember that a grant maker's directions (instructions guidelines) take precedence over any and all other considerations. You must absolutely, positively follow the grant maker's directions exactly, precisely, and painstakingly. What do stakeholders need (want) to know What data needs to be collected How will the data be collected or gathered Do the collection tools exist or need to be developed When will the data be collected How will the data be analyzed Are both formative and summative...

Checklist Introduction and Forms

Project title three to five words. Project title check acronym, it may spell something unfortunate. 3 Remember that a grant maker's directions (instructions guidelines) take precedence over any and all other considerations. You must absolutely, positively follow the grant maker's directions exactly, precisely, and painstakingly. Separate entry in table of contents for each form. Signatures in blue ink (identifies the original).

Checklist Problem Statement

Describe broad problem the major symptom of the real problem(s). Describe causes of broad problem the real problem(s). A problem cited for each project component. Statistics and citations for each assertion. Statistics placing your situation in perspective with state and nation. Extensive numerical data in tables. Local needs assessment, survey results, focus group results. 3 Remember that a grant maker's directions (instructions guidelines) take precedence over any and all other...

Checklist Table of Contents

A separate line entry for each application part named by grant maker. Project narrative broken into multiple, indented sub-headings. Separate line entry for each budget year's form and narrative. Separate line entry for each item in appendix. 5 Remember that a grant maker's directions (instructions guidelines) take precedence over any and all other considerations. You must absolutely, positively follow the grant maker's directions exactly, precisely, and painstakingly.

Communication with the Funder

What if you are in the middle of a project, and something you did not anticipate happens What if you discover something you planned, will just not work In these cases, and they do happen, decide how to revise your project, write it down along with your rationale for the changes, and contact your funder. Get his or her approval in writing for your changes. What if you have a budget item that you find out is not the amount you needed, but you can shift funds from another budgeted item Write down...

Connect to Goals and Objectives

Almost all funders will require measurable goals and objectives with clear outcomes or results. Those that don't require measurability yet, will soon. We break goals and objectives into component parts, as we have discussed in the mission, goals, and objectives section in Chapter 6. This insures that we include all of the elements that the funder is interested in and guarantees that we have measurability. We may write the goal or objective in sentence form, or we may include the chart. We...

Construction or Renovation

You would put the actual costs for materials used in construction or renovation and architectural or contractor costs under the contractual services line item. Examples follow. Concrete for the basketball courts is figured at 300 yards at 20 per yard for a total of 600. Total cost of wood for the playground equipment will be 550. Showers will be installed for the women's swim team dressing room. There are five showers at a cost of 350 each for a total of 1,750.

Contractual Services

Any contracted services such as leases, rents, consulting costs, contractors, software licenses, and training constitute contractual services. If you have a contract for the service, it goes under this line item. The following are examples. For the week long training session, we are leasing a conference room from the Marriott Hotel for 150 per day. The total contract is for 750. The clinic will pay a monthly facilities rent of 1,200. For the grant year, the total will be 14,400. Blueprints for...

Direct Costs

Direct costs are costs that can be assigned to a specific cost center. In our case, the cost center is the grant project. For example, if a staff member will spend half-time working on your grant project, half of that person's wages (plus fringe) is a cost directly attributable to the total cost of the project. If the person is paid from your organization's normal funds (not from the grant), half the person's wages (plus fringe) is an in-kind contribution from your organization to the direct...

Dissemination Plan page

Association will be interested in articles, both on the Web site and in newsletters, as well as a probable presentation at a regional or national convention. The National Fire Protection Association is already interested in our project because of a contact with the state fire marshal. There is an online newspaper and a hard copy newsletter published by the NFPA. The regional Fire Chiefs Association is also already interested in our project and if we are funded, they have requested a...

Documentation

In the management plan, you simply provide an overview of how the program will be documented, where records are kept, and what documents will be available for others who want to duplicate your project. There is a documentation and dissemination plan in a full proposal some funders require this section. Here you will simply provide an overview of your documentation plan. Why does the funder want to know about documentation Funders do not have enough money to solve the problems in which they are...

Equipment

Equipment is not expendable, and it includes such items such as computers, copy machines, fax machines, research laboratory equipment, and telephone systems. Examples follow. We are equipping two computer labs with a desktop computer and printer. There will be 25 workstations in each lab. At our discount rate, the cost will be 2,050 per workstation. The total is 102,500. Each laboratory has to have a fax machine for communicating with the pharmacy and hospital. There are three labs. Each...

Evaluation

Provide a statement about the manner in which you intend to evaluate the project. You should include a complete evaluation plan (see Chapter 10) in the proposal. Accountability is a key element to any funder. Evaluation is how you show accountability in the proposal. Discuss any advisory committees and the chain of command for accountability. If your project is a research project, discuss how the research will be monitored and how the analyses will be done. If your project is not a research...

Examples

First, from the Charles Stewart Mott Foundation.3 Specific Program Guidelines Pathways Out of Poverty The Pathways Out of Poverty program suggests that in many cases it may be preferable to submit a letter of inquiry in lieu of a full proposal. Such letters should describe the purposes, objectives, general methodology and total costs of the project. This allows the team to determine the relevance of the project and whether a full proposal is desired. The...

Examples of Bibliographies for Four Projects

The following four examples (18.1 to 18.4) are examples of bibliographies for each of the organizations profiled in this book. The elements highlighted within this chapter are illustrated in each example. 2 Remember that a grant maker's directions (instructions guidelines) take precedence over any and all other considerations. You must absolutely, positively follow the grant maker's directions exactly, precisely, and painstakingly.

Exhibit Generic Budget Form

Some grant makers, usually foundations, have applicants use their own budget format. For those occasions, we have included an example of a generic budget form in Exhibit 15.1. Note that you may not need all the columns we have included. It will depend on what information the grant maker requires. Line Items 1 through 8 are direct costs. Line items come in two types expense categories and functional. Functional line items describe a specific type of expense, such as travel, printing, or the...

Expected Results

Write a summary of the results expected from your project. Look at the information on missions, goals, and objectives in Chapter 6 and on evaluation plans in Chapter 10 for a thorough discussion of outcomes and results. Provide an overall statement of the expected outcome of your project mission. Write one sentence that states the outcome of each goal. The following is an example. Our ultimate mission is to eliminate drugs from our middle and high schools. We intend to do this through a...

Experience

In this section, you list key skills and jobs by name that are relevant to the project. Here is where you might list articles or books written keep in mind these need to be relevant to the project. Other projects of the same size and scope, along with budgetary responsibility, can be discussed. We will continue with Mrs. Mullins. Mrs. Mullins created a city park for Jonesboro that had a budget of 350,000 and the project came in under budget and on time. She is highly recommended by the mayor's...

External Evaluation Team

If the funding is sizeable, most federal funders require an external evaluation team. Find out how much the funder expects to see in the budget for evaluation the amount can be a sizeable portion of the budget. Find out also the funder's expectations regarding the role played by the external evaluation team so you can write a description into your evaluation plan. Program coordinators for federal funds are good about answering such questions. Foundations and corporations are just beginning to...

Fire and Rescue Project Documentation Plan

Quad-County Fire and Rescue Association Goal 1 Perform project set-up hire staff, prepare facility and obtain materials so that the project can effectively serve 1,250 participants. Documentation for Goal 1 includes the following records and publications Staff qualifications and interviews. Set up training facility within the mid-county fire station. Set up centralized purchasing office within the Hodges fire station. Review and purchase education materials. Review and purchase training...

Fire and Rescue Project Documentation Plan page

Newspaper and media publications and notices. Neighborhood fire prevention posters, window placards, and brochures. Minutes of neighborhood meetings and rosters. Junior fire marshal (JFM) badges, materials, and training materials. Procedures for junior fire marshal program. Meeting minutes with school officials and rosters. Meeting notices for schools, posters and other publicity notices for schools. Meeting minutes with students and rosters. Training records for students. Meeting and...

Fire and Rescue Project Evaluation Plan

Quad-County Fire and Rescue Association We require an aggressive assessment of the level of accomplishments of this project. Forty-seven community volunteer fire departments have incurred financial obligations based on the belief that the association will improve their community outreach, recruitment, training, and purchasing. We must be able to report to the member departments trustworthy and accurate results of their faith, their commitment, and their monetary contributions. Our evaluation...

Fire and Rescue Project Executive Summary page

Investigations show that over half of the fires could have been prevented with a relatively small investment of time, and generally, almost no expense. The purpose of the Quad-County Fire and Rescue Project is to reduce the incidence of fires and injuries due to fires by increasing community outreach and improving training, recruitment, and purchasing. Community outreach is to be improved through 47 neighborhood fire prevention programs and grade-appropriate junior fire marshal programs in 22...

Fire and Rescue Project Project Description page

Of training and equipment now necessary. In addition, the complexity of today's firefighting environment necessitates a great deal more sophistication in recordkeeping and reporting, which makes working effectively with computers and communications networks an additional necessity. In response to today's challenges, the 47 volunteer fire departments of our four-county area began working together, pooling resources for the improvement of all. To formalize the alliance and provide a legal entity...

Fire and Rescue Project Appendix

10 Hawthorne Street Center City, AnyState 23456 867-654-8761 We enthusiastically support the Fire Marshal portion of the Quad City Fire Prevention Project. We have a large number of low income families in our service area. Most have substandard heating units such as rusty kerosene heaters, fireplaces, wood stoves and oil stoves. During the past winter we had three families whose houses burned to the ground due to the use of dangerous heating devices. In addition, our community has numerous...

Fire and Rescue Project Budget Justification

Quad-County Fire and Rescue Association No grant funds are being requested for personnel and fringe costs. The applicant consortium is covering the salary and fringe costs of project personnel. 65,000 is being requested for the purchase of Equipment. This amount will be used to purchase the hardware and software to establish a computer network among the 47 member departments for the purpose of information flow for community outreach, recruitment, training, and purchasing. 22,000 is being...

Fire and Rescue Project Continuation Plan

Quad-County Fire and Rescue Association The purchasing component, once the equipment and facilities are funded, will operate independently. Our problem with funding this component will be solved by the grant funding. Recruitment processes and procedures will be tested and revised as a result of grant funding. Grant funding will give us the opportunity to work through the best processes for recruitment, as well as training. Funding training materials could be a problem with such limited...

Fire and Rescue Project Dissemination Plan

Quad-County Fire and Rescue Association Locally, with 47 Volunteer Fire Departments involved, it will be no problem to get all newspapers to publish articles about our project. There are twelve newspapers in the communities served. Seven are weekly newspapers and will run extensive articles. Three are newspapers with wide distribution. The others are distributed mainly to the communities in which they are published. There is one regional radio station in our area. That radio station does...

Fire and Rescue Project Executive Summary

Quad-County Fire and Rescue Association Mabel M. O'Leary (voice 999-555-4321, fax 999-555-9876, e-mail Quad-County Fire and Rescue Association 123 Middle Junction Road Central City, AnyState 12345 The mission of the Fire and Rescue Project is to increase community outreach and improve training, recruitment, and purchasing. Volunteer firefighters are our communities' first line of defense against fires, medical emergencies, chemical, biological, and terrorist threats, hazardous materials...

Fire and Rescue Project Problem Statement

Quad-County Fire and Rescue Association Three quarters (75 ) of the firefighters in the United States are volunteers. These volunteer firefighters protect 43 of the nation's population. Of the approximately 31,500 fire departments in the country, 89 are all, or mostly, volunteer. In many communities across the country, volunteer firefighters are the first line of defense against fires, medical emergencies, chemical, biological, and terrorist threats, hazardous materials incidents, and trench...

Fire and Rescue Project Project Summary word limit

Quad-County Fire and Rescue Association The purpose of the Quad-County Fire and Rescue Project is to reduce the incidence of fires and injuries due to fires by increasing community outreach and improving training, recruitment, and purchasing. Community outreach is to be improved through 47 neighborhood fire prevention programs and grade-appropriate junior fire marshal programs in 22 schools. Training, recruitment, and purchasing is to be improved by centralizing the activities of 47 volunteer...

Fire and Rescue Project Table of Contents

Quad-County Fire and Rescue Association Executive Project Summary Problem Project Goals and Objectives Budget Budget Justification Continuation Plan Evaluation Documentation Plan Dissemination Management Appendix A Board of Advisors Appendix B Letter of Support Appendix C Key Personnel Biosketches

For the After School Program

How will it happen (Method Strategy) Prepare facilities, hire staff, and recruit volunteers and contractors. Facilities for 1,200 1 project director, 5 site directors, 5 assistant site directors, 25 teacchers, 5 snack, coordinators, 150 tutors, 25 contractors. Sufficient facilities and qualified staff. How will it happen (Method Strategy) Begin project month two and ongoing thereafter. Train all staff volunteers, and contractors (see Goal 1). Staff sufficiently trained to effectively handle all...

Formatting Issues

Make the letter one page only, keeping it as brief as possible. The letter should be printed on original letterhead. The type should be a 12-point text font, and the margins should be generous, which means at least one inch. We suggest you not fully justify your text (straight margins on both left and right). Use left justification and leave the right margin ragged (rag right). There should be a reference line between the inside address and salutation that clearly identifies the grant program...

Formatting the Budget

Generally, grant makers provide applicants with a budget form. All that is necessary is to fill in the blanks. Over the years, we have worked with hundreds of budget forms. At first glance, it can seem as though there is a tremendous variety, but looking with care will show that layout and formatting aside, there simply cannot be that much difference among budget forms. There are only so many ways to categorize the expenses of a project. But, however one decides to group the expenses, the...

Fringe Benefits

Fringe benefits include FICA, SUTA, FUTA, worker's compensation insurance, health insurance, and retirement benefits. Fringe benefits are usually expressed as a percentage of salary. If you do not know what the fringe benefits for your staff are, the person who processes payroll does. The following are several examples. A project coordinator will be hired at the rate of 57,000 annually. Our fringe benefits are 19.23 of salary. The total fringe benefit for this position is 10,961.10. Two...

From the Mac Arthur Foundation

The one-page summary should provide Information regarding who will carry out the work Name of your organization (and acronym if commonly used) Name of parent organization, if any Name of chief executive officer or person holding similar position Organization's address (and courier address if different) Organization's phone number, fax number, and e-mail address, if any Name and title of the principal contact person, if different from the above Address (and courier address if different), phone...

Funding Request

State the overall budget for the project, then state the amount of your request. A funder will not fund every dollar for a project because the funder wants to see an investment by the submitting organization. The funder also wants to see either an in-kind or real dollar investment by the partners. For a further discussion of in-kind, see the discussion of budget in Chapter 15. The following is an example. Our total project budget is 325,760. Our request from ABC Foundation is for 152,750 of...

Goals and Objectives for the Alcohol and Drug Abuse Program

INNER CITY ALCOHOL AND DRUG PREVENTION COMMISSION How will it happen (Method Strategy) Reachyoung people with antisubstance abuse message. Develop during project months 2-3, implement in project month 4. Reach 8,000 students in grades K-12. Student knowledge of substance abuse increases student ATOD use decreases.

Goals and Objectives for the Fire and Rescue Project

Quad-County Fire and Rescue Association How will it happen (Method Strategy) Hire staff, prepare facility, obtain materials. Develop facilities and personnel to accomplish other goals and objectives for 1,250 participants. Facilities and personnel able to effectively accomplish other goals and objectives. How will it happen (Method Strategy) Neighborhood fire prevention program and junior fire marshal program in schools. Begin in project month three and ongoing thereafter. 47 community outreach...

Goals and Objectives for the Senior Citizen Wellness Center

How will it happen (Method Strategy) Hire staff, recruit volunteers, train personnel, obtain materials. Facilities and personnel to accomplish other goals and objectives for 1,250 participants. Facilities and personnel able to effectively accomplish other goals and objectives. How will it happen (Method Strategy) in partnership with hospital, public health, and ATOD commission. Develop during project months 2-4, implement in project month 5. Improve health and wellness of participants as...

Historical Data How Did This Occur

If there is a pertinent progression that has caused the problem, then a description of this will provide background to contribute to the proposal reader's knowledge. Almost any information that clarifies the problem, and thus the project, is valuable for the person reading the proposal. For example, what if your problem is that younger and younger children are involved in committing crimes in your community Now let's look at an example of the history that may have contributed to this situation....

How Do You Prove You Will Continue a Project

What do you say to the potential funder to prove your good intentions to continue the project After all, you cannot tell what is going to happen in three years. In fact, it is hard to predict what will happen one year from now. So how do you convince the funder, if you do not have a disaster, you will continue the project First of all, get your managers on board. Management must agree that the project is important for it to be successful. Most projects that don't continue do not have management...

How to Write a Grant Proposal

This text is printed on acid-free paper. Copyright 2003 by Cheryl Carter New and James Aaron Quick. All rights reserved. Published by John Wiley & Sons, Inc., Hoboken, New Jersey. Published simultaneously in Canada. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Section 107 or 108 of the 1976 United States Copyright Act,...

Implementation

Project implementation includes all the activities you will do to launch the project. For a research project, you might have pretesting as an implementation task. If you are testing medication, you would start administering drugs and placebos, and tracking patients. You might have an animal project where you administer tests and medication to animals. You may be combining chemicals for testing, or you might be using computers to simulate a trip to Mars. The possibilities are almost endless....

Indirect Costs

Indirect costs are costs that are difficult, or impossible, to assign to a specific cost center. Let's say, for example, that you will use grant funds to hire a project director. The project director's wages and fringe are a direct cost, because you know exactly the cost center to which the expense should be assigned in this case, your grant project. When the project director reports for work, your organization will provide a desk, a chair, lighting, a trash can, a toilet that flushes, pens,...

InKind

In-kind items are the contributions your organization can make to the project without going outside to hire the services or purchase the goods. For example, almost every project will require tasks by your support staff. Estimate the hours your staff will have to work on the project times their hourly rate to get your in-kind contribution. If someone in your organization will supervise the project as a part of an existing job, then estimate the percentage of time it will take to provide...

Internal Evaluation Team

It is a good idea to designate an evaluation person or a team internally to review data and compile evaluation reports. This can be an individual, if the project is a simple one. A team is necessary if the project is complex. This team can be the repository for organizing documents. The individual or the team leader should be the one to address evaluation with the funder. The internal evaluation team, not only provides valuable organizational assistance, but also assures professional...

Introduction

To date, we have written three books about how to be successful in acquiring grants. This is our fourth book. One would think we would have exhausted the subject by now. On the contrary, the subject of grant acquisition is such a complex subject that we have more books yet to write. There are so many different types of grants with so many different facets that one can spend a lifetime studying all the possibilities. Most people think of two things when they think of grants either scholarships...