Alcohol and Drug Abuse Program Documentation Plan


Goal 1—Perform project set-up activities—staff hiring, volunteer recruitment, training, obtain materials — to support 1,250 participants.

All Goal 1 documents will be kept in the office of the project director. The following documents will be available.

• All staff hiring records and personnel manuals.

• Volunteer recruitment records, screening procedures, lists of volunteers.

• Training materials, training contracts, rosters, evaluations, test results.

• Materials review reports, material choices, purchasing records.

• Minutes of planning meetings and rosters.

Goal 2—Reach 8,000 K-12 young people with anti-substance abuse message with the result that substance abuse decreases.

All Goal 2 documents will be kept in the office of the outreach director. The following documents will be available.

• Print, advertising, public relations materials.

• Operations and procedures manuals.

• Minutes of meetings with school administrators.

• Minutes of planning sessions.

• Records of education activities and incidents in schools.

• Media reports, public relations messages, and advertisements directed at K-12.

• Records of group meetings and presentations.

• Materials for presentations and classroom sessions.

• Information pieces, flyers, brochures, posters, letters to parents.

• Parent education session records.

• Teacher and administrator education session records.


Example 9.4 (Continued)

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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