Chapter Cover Letter

At a Glance

What Else Is It Called? When Is It Used? Why Is It Used? Key Concepts

Formatting Issues 2

Detailed Discussion 2

Putting It All Together 7

Authorship 7

Checklist—Cover Letter 8

Last Words 8

Examples of Cover Letters for Four Projects 8

Chapter 2 Table of Contents 17

At a Glance 17

What Else Is It Called? 17

When Is It Used? 17

Why Is It Used? 17

Key Concepts 18

Formatting Issues 18

Psychology and Organization 18

Examples 19

Checklist—Table of Contents 22

Last Words 23

Examples of Tables of Contents for Four Projects 24

Chapter 3 Executive Summary 29

At a Glance 29

What Else Is It Called? 29

When Is It Used? 29

Why Is It Used? 29

Key Concepts 30

Formatting Issues 30

Project Title 30

Contact Person 30

Proposal Submitted By 30

Mission Statement 30

Summary of Problem Statement and Project Synopsis 31

Expected Results 32

Funding Request 33

Your Investment 33

Checklist—Executive Summary 33

Last Words 34

Examples of Executive Summaries of Four Projects 34

Chapter 4 Project Summary 43

At a Glance 43

What Else Is It Called? 43

When Is It Used? 43

Why Is It Used? 43

Key Concepts 44

Formatting Issues 44

Use Goals to Describe the Project 44

Examples 46

Checklist—Project Summary 47

Last Words 47

Examples of Project Summaries for Four Projects 48

Chapter 5 Problem Statement 53

At a Glance 53

What Else Is It Called? 53

When Is It Used? 53

Why Is It Used? 53

Key Concepts 54

Formatting Issues 54

Describe the Problem 54

The Problem Is the Basis for Your Project 54

The Problem Is Your Connection with the Funder 55

Lack of Something Is Not a Problem 56

Include These Elements in the Problem Statement 57

Logical Narrative Description of the Problem 57

Statistical Backups and Comparisons 58

Results of Local Needs Assessments 59

Historical Data—How Did This Occur? 60

Statement of Impact of Problem 61

Checklist—Problem Statement 61

Last Words 62

Examples of Problem Statements for Four Projects 63

Chapter 6 Mission, Goals, and Objectives 69

At a Glance 69

What Else Are They Called? 69

When Are They Used? 69

Why Are They Used? 69

Key Concepts 70

Formatting Issues 70

A Goal by Any Other Name 70

Graphical Representation of the Mission, Goal, 71 and Objective Progression

Mission 71

Goal 73

Objective 74

Checklist—Goals and Objectives 76

Last Words 76

Examples of Mission, Goals, and Objectives for Four Projects 78

Chapter 7 Project Description 129

At a Glance 129

What Else Is It Called? 129

When Is It Used? 129

Why Is It Used? 129

Key Concepts 129

Formatting Issues 130

Goals and Objectives Can Be Used for Guidance 130

Cover All Major Project Events in Logical Order 131

Cover All Hot Buttons 132

Meet Any Special Considerations Listed 135

Special Budget Requests 1B6

Be Clear on Technical Issues 1B6

Checklist—Project Description 1B7

Last Words 1B7

Examples of Project Descriptions for Four Projects 1BS

Chapter 8 Project Management Plan 163

At a Glance 16B

What Else Is It Called? 16B

When Is It Used? 16B

Why Is It Used? 16B

Key Concepts 164

Formatting Issues 164

Organization Chart 164

Discuss the Responsibilities of Key Personnel 164

Discuss Loaned or Volunteer Staff 165

Provide an Overview of Fiscal Management 166

Evaluation 167

Documentation 167

Checklist—Management Plan 16S

Last Words 16S

Examples of Management Plan for Four Projects 169

Chapter 9 Documentation Plan 179

At a Glance 179

What Else Is It Called? 179

When Is It Used? 179

Why Is It Used? 179

Key Concepts 1S0

Formatting Issues 1S0

Project Planning 1S0

Project Set-up 1S0

Implementation 1S2

Results or Outcomes 1S2

Planning What to Share 1SB

Checklist—Documentation Plan 1S4

Last Words 1S4

Examples of Documentation Plan for Four Projects 1S4

Chapter 10 Evaluation Plan 199

At a Glance 199

What Else Is It Called? 199

When Is It Used? 199

Why Is It Used? 199

Key Concepts 200

Formatting Issues 200

Assistance for Development of an Evaluation Plan 200

Connect to Goals and Objectives 200

About Measurability 202

Communication with the Funder 202

The Role of Documentation 203

Internal Evaluation Team 203

External Evaluation Team 203

Checklist—Evaluation Plan 203

Last Words 204

Examples of Evaluation Plans for Four Projects 204

Chapter 11 Dissemination Plan 213

At a Glance 213

What Else Is It Called? 213

When Is It Used? 213

Why Is It Used? 213

Key Concepts 214

Formatting Issues 214

Local Dissemination 214

State Dissemination 214

National Dissemination 215

Consider Fees 216

Products To Be Sold 217

Checklist—Dissemination Plan 217

Last Words 217

Examples of Dissemination Plans for Four Projects 218

Chapter 12 Continuation Plan 225

At a Glance 225

What Else Is It Called? 225

When Is It Used? 225

Why Is It Used? 225

Key Concepts 226

Formatting Issues 226

Why Do Funders Want to Know about Continuation? 226

What Are the Keys to Continuation? 227

How Do You Prove You Will Continue a Project? 228

What Is Evidence of Continuation? 229

Checklist—Continuation Plan 229

Last Words 230

Examples of Continuation Plans for Four Projects 230

Chapter 13 Key Personnel Biographies 235

At a Glance 235

What Else Are They Called? 235

When Are They Used? 235

Why Are They Used? 235

Key Concepts 235

Formatting Issues 236

Who Are Key Persons? 236

Do Not Wait until the Last Minute 236

Interview 236

Name, Rank, and Serial Number 236

Specialties 237

Summary 237

Experience 237

Professional Activities 238

Education 238

Job Description 238

Checklist—Key Personnel Bios 239

Last Words 239

Examples of Key Personnel Bios for Four Projects 239

Chapter 14 Timelines 249

At a Glance 249

What Else Are They Called? 249

When Are They Used? 249

Why Are They Used? 249

Key Concepts 249

Formatting Issues 250

Goals and Major Objectives 250

Milestones or Special Events 250

Major Reports and Evaluations 250

Important Deadlines 250

Special Requirements of Funder 250

Examples 251

Checklist—Timeline 252

Last Words 252

Examples of Timelines for Four Projects 253

Chapter 15 Budget Summary 259

At a Glance 259

What Else Is It Called? 259

When Is It Used? 259

Why Is It Used? 259

Key Concepts 259

Formatting Issues 260

Budget Assistance 260

Introduction 260

In-Kind 262

Direct Costs 263

Indirect Costs 263

Overhead 263

Items Included in Budgets 264

Formatting the Budget 264

Checklist—Budget Summary 268

Last Words 269

Examples of Budgets for Four Projects 270

Chapter 16 Budget Justification 279

At a Glance 279

What Else Is It Called? 279

When Is It Used? 279

Why Is It Used? 279

Key Concepts 279

Formatting Issues 280

Personnel 280

Fringe Benefits 280

Travel 281

Contractual Services 283

Construction or Renovation 283

Materials 284

Supplies 284

Equipment 284

Indirect Costs 284

Checklist—Budget Justification 285

Last Words 285

Examples of Budget Justification for Four Projects 287

Chapter 17 Appendix 297

At a Glance 297

What Else Is It Called? 297

When Is It Used? 297

Why Is It Used? 297

Key Concepts 298

Formatting Issues 298

Items to Include 298

Biographical Sketches of Key Personnel 298

Organization Chart 298

Timeline 300

Letters of Support 300

Survey, Test, and Questionnaire Results 302

Equipment Descriptions 302

Lists of Advisors and Board Members 304

Checklist—Appendix 304

Last Words 305

Examples of Appendices for Four Projects 305

Chapter 18 Bibliography 317

At a Glance 317

What Else Is It Called? 317

When Is It Used? 317

Why Is It Used? 317

Key Concepts 317

Formatting Issues 318

Include Only Recent or Landmark References 318

Do Not Include References Not Used in Your Proposal 318

Include a Bibliography, Even if You Have Footnotes 318

Quote Studies from the Potential Funder 318

Examples of Bibliographical Formats 319

Checklist—Bibliography 319

Last Words 319

Examples of Bibliographies for Four Projects 319

Chapter 19 Introduction and Forms 325

At a Glance—Introduction 325

What Else Is It Called? 325

When Is It Used? 325

Why Is It Used? 325

Key Concepts 326

Formatting Issues 326

Follow the Funder's Directions for Content 326

Describe Your Organization 326

Provide a Brief Summary of the Problem You Are Addressing 326

At a Glance—Forms 326

What Else Are They Called? 326

When Are They Used? 327

Why Are They Used? 327

Key Concepts 327

Formatting Issues 327

If Forms Are Required, Complete Each and Every One 327

Use the Forms You Are Given 328 Put Forms in the Proposal in Exactly the Order in Which You Are Directed 328 Complete Each Form Neatly and Legibly

(You May Need to Use a Typewriter) 328

Checklist—Introduction and Forms 328

Last Words 329

Index 331

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