Examples

Here are a couple of good examples. First, from the Charles Stewart Mott Foundation.3

Specific Program Guidelines: Pathways Out of Poverty

The Pathways Out of Poverty program suggests that in many cases it may be preferable to submit a letter of inquiry in lieu of a full proposal. Such letters should describe the purposes, objectives, general methodology and total costs of the project. This allows the team to determine the relevance of the project and whether a full proposal is desired.

The following checklist should be used when submitting a full proposal to the Pathways Out of Poverty program:

✓ A cover letter signed by the individual ultimately responsible for signing grant contracts on behalf of the grant applicant. The letter should describe briefly the proposed project as well as the amount of money requested and the grant period.

✓ An explanation of the need or problem project addresses.

✓ A description of how the project fits within the objectives of the specific program area(s) under which funds are requested.

✓ The population served by the project.

✓ The methodology and plan of work describing activities to be undertaken and possible limiting factors that can affect project progress.

✓ The timetable for activities.

✓ Anticipated results of the project.

✓ The plan for dissemination of project results.

✓ Anticipated follow-up, including an explanation of future funding if the project is to continue.

3 Charles Stewart Mott Foundation, Mott Foundation Building, 503 S. Saginaw St., Suite 1200, Flint, MI 48502-1851.

✓ An evaluation plan to determine how the project will meet its proposed objectives, or indication of grantee's willingness to participate in a Foundation-sponsored evaluation.

✓ An annotated, line-item budget that includes a written explanation of each amount. (For example, "Salaries and Wages" should include the number of full-time equivalent positions and the duties of each FTE.) In addition, the project budget should identify the other sources of funding by amount and donor, and indicate whether that funding is anticipated or committed.

✓ A summary of the institutional budget, based on the applicant's fiscal year, if the applicant is not a major educational institution or unit of government.

✓ Appendices such as institutional background, qualifications of main project personnel, and proof of tax-exempt 501(c)(3) status by the IRS.

The table of contents for a Charles Stewart Mott Foundation proposal would look something like Exhibit 2.1.

Next we can look at a federal program table of contents from the Smaller Learning Communities Program.4 The requirements of the program are as follows:

1. Application for Federal Assistance. Use ED Form 424. The first page is the standard application face page on which you provide basic identifying information about the applicant and the application. Please note that the requirement for the employer identification number has been revised. Please indicate your D-U-N-S number. If you are unfamiliar with that number or how to obtain one, instructions are included in the package. Please include the e-mail address of the contact person, if available.

2. Coversheet for the Smaller Learning Communities (SLC) program application package. The second page of your application consists of the SLC cover page indicating the name and address of each school included in the application.

3. Budget Form. Use the enclosed ED Form 524 (Budget Information, Non-Construction Programs) to provide a complete budget summary for each year of the project.

4. Program Abstract. Begin with a one-page abstract summarizing the proposed Smaller Learning Communities project, including enrollment data on each eligible high school and a short description of the population to be served by the project and a description of the project's objectives and activities.

4 Academic Improvement and Demonstration Programs, Office of Elementary and Secondary Education (OESE), Office of Vocational and Adult Education, CFDA #84.215L.

Exhibit 2.1

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