Make the letter one page only, keeping it as brief as possible. The letter should be printed on original letterhead. The type should be a 12-point text font, and the margins should be generous, which means at least one inch. We suggest you not fully justify your text (straight margins on both left and right). Use left justification and leave the right margin ragged (rag right). There should be a reference line between the inside address and salutation that clearly identifies the grant program for which the proposal is being submitted.
The salutation should be to a specific person. You may not use "To whom it may concern" or "Dear Colleague" salutations. They show that you have not done the basic research to determine the grant program contact person. The letter should come from (be signed by) the highest ranking person possible in your organization (the correspondent). The letter should be signed by a person, not a machine or a computer and preferably with blue ink. A letter signed with blue ink is indisputably an original. Don't forget to include the "prepared by" line at the bottom of the letter. Show professionalism in all ways—including the smallest.
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