Your Economics Class At School Has Chosen You To Write To A Local Company

Final Paragraph closing remarks (Full) name

* The exact number and division of paragraphs will depend on the specific instructions for each letter-writing task.

4 A new community centre for disabled people is to be built in your town. The local authorities have invited the public to give their views on the a) location, b) opening hours, c) value to the community and d) facilities and services that should be provided. Write a letter to the local authorities stating your views on these points.

5 You want to open a small business but do not have sufficient finances. Write to the New Community Enterprise Programme giving reasons why you think they should provide you with financial assistance. You should include details of the type of business it will be, where it will be located and explain why you think it will be successful.

6 You recently spent the weekend at your employer's cottage. Write a letter to him/her, outlining what you enjoyed most about your visit and inviting him/her to visit you at your own house in the near future.

4 Put an F for formal and an I for informal language. Gn

1 Thank you very much for your cooperation in this matter.

2 It'll be great to see you again after so long!

3 My husband and I request your presence...

4 It is with deep regret that I must inform you ...

5 Hope this advice will be of some help to you.

6 Would it be possible to get together over lunch sometime soon?

7 I sympathise completely with your predicament but unfortunately no further action can be taken at this time.

8 I am writing to complain about the service we received ...

9 I'm looking forward to seeing you both on Saturday.

10 On behalf of our company, I would like to apologise for...

11 I'm really sorry about the misunderstanding and I'm sure it won't happen again.


12 I would like to inform you about the proposed change; due to take place over the coming months.

13 Sorry I haven't written for ages, but I've been up to mj ears in work.

14 We thought we'd have a get-together in the near future and wondered if you'd like to come.

15 It appears that our records are out of date so it woulc therefore be most helpful if you could forward the infor mation requested overleaf.

16 I look forward to receiving the information requested.

17 I am writing in response to the advertisement concerning..

18 I am writing in my capacity as chairman of...

19 I would be most grateful if you could offer some advice..

20 I'll be more than happy to put you up for a few days.

5 Match the beginnings and endings below, and then identify the purpose of writing the letter from which each pair of paragraphs is taken.

I am writing in response to your advertisement in yesterday's Daily Scope concerning a vacancy in your sales department.

I am writing in reply to your letter requesting information about our products.

I am writing in my capacity as chairman of the residents' association to draw your attention to the problem of excessive noise levels in our neighbourhood.

I am writing to request permission to use the company premises for a meeting which will be held during the holidays.

I am writing to advise you of the changes in the schedule for the forthcoming seminar on "Safety in the Home."


» , hops ft* these changes win no, yoU (oo much inconvenience and that you will still be able to attend.

problem, cooperation.

6 Read the following sentences and saj which are formal and which are infor mal. Which sentences are beginning! of a letter, and which are endings: What kind of letter (e.g. complaint] does each sentence belong to?

1 It would be lovely to see you again, sc please do your best to make it.

2 Please do not hesitate to telephone i: there should be any further problems.

3 I was most concerned to hear that yoi are not completely satisfied with om of our products.

4 I trust that this situation will be recti fied without further delay.

5 I am writing to express my dissatisfac tion with the meal I had at your restau rant last week.

6 I am writing with reference to the vacancy in your accounts department.

7 I assure you that we will give this mat ter serious consideration and woulc like to thank you for bringing the sit uation to our attention.

8 I'm just writing to let you know hou sorry I am about missing your gradu ation ceremony.

0. Letters ot Request

You will hear two members of a pottery society discussing a letter which they plan to send to their local community centre. Look at the questions below, then listen to the cassette and fill in the answers.

a) What is the main purpose of the letter?

b) What do they want to exhibit?

c) What explanation do they offer?

d) What are the expected benefits?

e) Which closing remark does the man suggest they use to end the letter?

A formal letter of request is written to ask for permission, help, information, advice, etc. It may also provide information, explain a situation, make suggestions, present arguments in support of an opinion, etc, as requested in the topic instructions.

• Each point should be presented in a separate paragraph containing a clear topic sentence supported by examples and/or justification.

Useful Language for Letters of Request

I am writing to ask if you would be so kind/generous as to ...

request your assistance concerning the matter of... I wonder if you could possibly/if it would be possible for you to help me ... I would (greatly) appreciate it if you could ... I would be most grateful if you could ...

I am writing to ask/enquire if/whether you could possibly tell/inform me ...

ask if/whether I might (perhaps) be permitted/allowed to ... I am writing to; . ... ,. . . , . .

I request your (kind) permission for .../(for me) to ...

I wonder if I might ask you for/request your valuable advice on/concerning ... To end letters:

I hope that my request will not inconvenience you too much.

I must apologise for ! troubling you with this matter.

I hope that you will forgive me for, taking up your valuable time.

I look forward to hearing from you/receiving your reply as soon as possible.

Thank(ing) you in anticipation of your/in advance for your kind cooperation.


Paragraph 1

state reason(s) for writing

Mom Boil

Paragraphs 2-3*

explain reasons for -making the request

Paragraphs 4-5*

state expected results/ consequences


Final Paragraph closing remarks Full name

* The exact number and division of paragraphs will depend on the specific instructions for each letter-writing task.

2 Read the instructions and the model below and insert the following topic sentences in the appropriate spaces in the letter. Then, complete the paragraph plan on the right, identifying the topic of each paragraph.

a I would like to offer certain suggestions as to how such a visit wouid be of benefit to your company.

b It would likewise be valuable If we could tour the premises to get an overall impression of the production system.

c It would be most use/ul to see how the theory we have been taught has been put into practice in a real-life situation.

d In addition, I feel that your company might wish to use the visit as an opportunity for interviewing the students.

Introduction -

reason for writing i'in Body -

Your economics class at school/college has chosen you to write to a local company asking permission to visit their premises. Write the letter, explaining why your class would like to visit the company's premises, and suggesting how the results of your study might be of benefit to them.

* Conclusion -

Dear Mr. Collins,

I am writing on behalf of my economics class at Laws/ord Business College, to request that you be so kind as to permit us to visit your company premises for study purposes. Our class has been learning about the development of technology in industry, and would greatly appreciate the chance to visit your premises.

Furthermore, we are keen to do our study on a successful company like yours, which has an excellent reputation both financially and in terms of planning for the future.

We would also like to ask questions about the processes involved and your economic policy, as well as information on management and staffing structures.

Firstly, allow me to suggest that the local press could be invited to cover the visit, which would generate very positive publicity. Then, after the initial visit, it might be useful for each of us to complete and submit a full profile and analysis of your company. You would be invited to select the best of these and would be welcome to use any of the recommendations in the chosen profile.

It is highly likely that, by establishing firsthand contact with young people who will be looking for employment when they complete their studies, you would save on your advertising for vacancies in the future.

We would be delighted if you would consider the visit outlined in this letter and I would like to thank you for your time and cooperation in this matter.

Yours sincerely, s. SoUCvU

Miss E. Ballard

3 For each one of the situations below write a suitable beginning and ending using appropriate expressions. Then suggest reasons for writing them and the expected results of each request.

1 You want to request a loan from your bank manager for home improvements.

2 You want information from a college or university about a particular course of study you are interested in.

3 You want the director of an art gallery to look at your work and consider the possibility of holding an exhibition.

4 You want the town council to place special bins in your area to encourage recycling.

5 You want a travel agency to send you brochures concerning the package holidays they offer for large groups.

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  • Brenda
    How to write a letter to advertise on a community centre?
    8 years ago

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