Proposals for Grants

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Writing a grant proposal is quite different from writing a proposal to present at a conference. Grant proposals are lengthy matters, requiring information about your research, the background for it, its purpose, and its value to the grant-giving organization. Each institution, each organization, and each federal government offering grants have different requirements for the writing of the grants which they will accept.

Most universities and industrial research laboratories have people skilled in grant writing who can help you. Also whoever is offering the grant will have detailed instructions for applying. Instructions will vary widely among grants. Many grant-offering organizations are willing to send you copies of old successful applications.

First-time applications for a grant are often unsuccessful, but do not be discouraged. If yours is rejected, detailed information about why it has been rejected will accompany the rejection. Next you should carefully rewrite the grant addressing the reasons it was rejected, and resubmit. Successful scientists who have received numerous grants tell us that they have often rewritten and resubmitted a grant three times before it was finally accepted. Besides improving the grant each time, they learned more about writing successful grants in the best way possible: by experience.

LETTERS

This is the long and short of it.

- Shakespeare Merry Wives of Windsor Act II, scene ii

Cover Letters

Submissions to journals today are done electronically, and including a brief electronic cover letter is appropriate. Such letters are easy to write and have no need to be original, witty, or eloquent. [Figure 5.1 shows an example of a cover letter. Table 5.1 gives suggestions for closing words.]

Basically a cover letter simply tells the editors you have attached an article for their consideration and may include a brief list of other scientists in your field, who in your opinion would be appropriate for reviewing your work. The reason you supply names of 3-4 others in your field is to alert the editors about people who have expertise in the subject of your paper. The editors may or may not take your advice, but the help you give them may prevent them from sending your paper to inappropriate reviewers. Normally you do not include names of people at your university.

Editors

Journal of Important Science 1000 Hope Street New York, NY, USA

February 20, 2006 Dear Editors,

Please consider the attached manuscript for publication in The Journal of Important Science.

Suitable reviewers for this manuscript, who are acquainted with this field of science, include:

• Prof. J. C. Maxwell, Chem. Dept., Institution, City, USA, email: [email protected].

• Prof. M. Genji, Materials Sci. Dept., Institution, City, Japan, email: [email protected].

• Dr. J. S. Bach, Research Dept., Company, City, Germany, email: [email protected].

Sincerely,

- Hong Mee (Type your signature in italics, without a title)

Dr. H. Mee, Associate Professor (Type your name, title, University address, telephone,

City and email)

Country tel: 609-731-4855, ext. 3 email: [email protected]

Figure 5.1 Example of a Cover Letter for Electronic Submission of an Article to a Science Journal

Men of few words are the best men.

- Shakespeare King Henry V Act III, scene i

Table 5.1

Suggestions for Closing Words for Use in

Professional Letters.

Professional

Personal

Slightly Dated

Obsolete

• Sincerely,

• Warm

• Yours truly,

• Your humble

• Sincerely

regards,

• Respectfully

servant,

yours,

• All the best,

yours,

• With deep

• Yours,

• Best wishes,

respect,

• Yours

• Cheers,

• Humbly

sincerely,

• Best regards,

yours,

The better part of valour is discretion.

- Shakespeare King Henry IV, Part I Act V, scene iv

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100 Cover Letter Tips

100 Cover Letter Tips

100 Cover Letter Tips EVERY Single Person Should Know. In applying for a job, you need to know what a cover letter is so that you would be able to recognize its importance. The cover letter is actually the same as the letter of application, letter of intro duction, as well as a transmittal letter. It is a letter that should always accompany the applicant’s resume, since not too many employers would consider an application without it.

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