Automated Online Grammar Checking and Proofreading
Run a spellchecker on every document that will leave your computer. It will speed your work, improve its accuracy, and spare you from becoming delayed by manual dictionary searches to check the spelling of seldom-used words. Most spellcheckers have several built-in dictionaries in various languages. In the United States, the main dictionary usually is called English Dictionary. However, there Find the errors that the spellchecker missed. Spellcheckers can be used for more than their name suggests. Faced with a word that is not in their dictionary, most spellcheckers will display a list of one or more potential choices. This feature can be a tremendous time-saver when one knows only approximately how to spell a word or when trying to think of a word one cannot quite remember. Make a best guess, and count on being able to recognize the word when it appears on the list. At a command such as change all, most spellcheckers will correct a word's spelling throughout the entire document...
Spellcheckers assume that if a word is correctly spelled, it is the correct word. However, you may have chosen the wrong word. Thus, the last step should be your own careful proofreading of a paper copy, and a read-through by the most finicky person you know It is not easy to proofread your own material well. By the time you have worked on the paper for awhile, you are no longer as observant as you might be. You will tend to read what you think is there, not what is actually on the page. One way around this is to pair up with someone else. As one of you reads aloud from one copy of the paper, the other should follow along on a written copy. If you must go it alone, it is best if you can lay the material aside for a period of time before proofreading it. A fresh start makes it more likely that errors or stylistic flaws will be detected.
Proofreading is a key part of producing effective business communications and needs to be integrated into the writing process. Many people think that proofreading occurs once, at the end of the writing process. In fact, most professional writers proofread early and often, knowing that they'll save their organizations time and money if they catch and correct errors promptly.
Almost all the OWLs have very large sections on grammar, sentence and paragraph structure, writing style, proofreading, revising and common errors. Browse some of the larger OWLs like Purdue University and University of Victoria and see the linked articles on Revising and rewriting (p. 52).
Good scientific writing is not only a matter of correctness it is often just as much a question of good style and careful adherence to stylistic conventions used in a particular field of science. Many competent scientists hold the firm belief that style is just something nice to have but lends no importance to the scientific message. Let me assure you that no one charged with the editing and proofreading of manuscripts would share this view. A clear and consistent writing style not only facilitates the digestion of the scientific message it also shortens the time-consuming process of editing and helps to make the task enjoyable.
Can the spell checker on your computer help Modern tools have made it possible to screen texts for spelling mistakes and language inconsistencies, but there are clear limitations. Many words used erroneously in a specific context may escape the spell checker because the faulty word may not be misspelled as such (e.g., on in place of one, how in place of who, loose in place of lose, it's in place of its ). The list of such examples is endless and goes beyond the scope of this book. Nonetheless, my advice is to always use the electronic spell checker before releasing a document, however small, but to apply it in addition to manual proofreading, and never instead of it.
In the last chapter, we reviewed different levels of proofreading. You learned how to determine which of the three levels of proofreading is appropriate for your various projects and how to check your work within each level. You also took a quiz to help you understand how much you know about common grammar and punctuation quandaries. In this chapter, you'll learn strategies to remember the basic grammar, word usage, and capitalization rules for business writing. You'll also take part in several exercises to practice your proofreading and revision skills and to demonstrate that you can remember and use the rules.
In this chapter, we're going to look at the level of proofreading that is appropriate for your projects and discuss the types of errors, omissions, and inconsistencies for which you'll need to proof. You'll also be alerted to the most common grammatical and punctuation errors found in business writing.
Once you have written a passable draft, one you feel is on the right track but not finished, ask a classmate or friend to read and respond to it. Specify the kind of feedback that would be most helpful. Does the argument hold up throughout the whole paper Do I use too many examples Which ones should I cut Does my conclusion make sense Sometimes, when I am quite pleased with my draft, I simply ask a friend to proofread it for me, not wanting at that point to be told about holes in my argument or redundancy in my text.
Grammar checking or style analysis programs are now widely available either as part of word processing programs or as separate software. However, unlike a spellchecker, which is fairly mechanical and straightforward, a grammar checker requires a great deal of personal judgment. Each word, phrase, or passage that it questions must be considered individually to decide whether the program truly has flagged an error. Sometimes, this is more time-intensive than relying upon the grammar checker built into one's own neural anatomy.
The following quiz is a test of your knowledge of grammar, word usage, punctuation, capitalization, and spelling, and of your proofreading abilities. Select the best answer for each of the questions. After the quiz, you'll find brief explanations of the correct answers. The next chapter goes into more detail and provides you with additional opportunities to practice.
Your total will be between nine and forty-five. (If you scored each of the nine statements as a one, your total score will be nine. If you scored each a five, your total score will be forty-five.) The higher your score, the lower the level of proofreading you need to undertake.
This class has finally taught me that rewriting isn't just about correcting and proofreading, but about expanding my ideas, trying experiments, and taking risks. Why did it take me so long to learn this And why don't I do it on all my papers proofreading, checking spelling, punctuation, capitalization, and the like. (See Chapter Fourteen, Options for Editing ).
Where To Download Proofread Bot
The best part is you do not have to wait for Proofread Bot to come in the mail, or drive to a store to get it. You can download it to your computer right now for only $5.00.