Proofreading is a key part of producing effective business communications and needs to be integrated into the writing process. Many people think that proofreading occurs once, at the end of the writing process. In fact, most professional writers proofread early and often, knowing that they'll save their organizations time and money if they catch and correct errors promptly.
The Rule of Five demonstrates the point that the earlier you catch an error, the less time and money it will take to fix the mistake. While the specific numbers aren't the issue, the dollar amounts quoted below are reasonable guesstimates, and it's the relative relationship of the numbers
that makes the point. Note that the cost of correcting an error increases geometrically, rising sharply the longer it takes to identify the problem.
An error caught on the computer monitor, for example, before any-thing's been printed, costs your company about $5. If the error is caught once the document has been printed, fixing it costs your company about $50. If the document has been sent to a commercial printer and film has been created before the error is caught, correcting it costs the company close to $500.
And if the item has been printed, the error costs a minimum of $5,000 to fix.
Proofing as you write, and at every step of the revision process, helps you catch errors earlier rather than later.
Was this article helpful?
24 chapters on preparing to write the letter and finding the proper viewpoint how to open the letter, present the proposition convincingly, make an effective close how to acquire a forceful style and inject originality how to adapt selling appeal to different prospects and get orders by letter proved principles and practical schemes illustrated by extracts from 217 actual letter.